HR Specialist US Onboarding & Operations

About the Job : HR Specialist - US Onboarding & Operations

Career Level : Beginner

Location : Onsite / Full Time / Gurgaon

Work Timings : 5 : 00 PM 2 : 00 AM (IST) (Aligned with U.S. Business Hours)

Who We Are :

This is Nexgentek where every challenge is an opportunity and every solution is a masterpiece in the making. As a full-lifecycle IT company we transcend mere delivery; we engineer success.

From inception to implementation our seasoned expertise shepherds every phase of the journey. Be it planning analysis design development testing or the seamless transition to production we stand as steadfast partners in our clients progress.

At Nexgentek quality isnt a mere aspirationits our ethos. Rooted in Tech Advisory our methodology is guided by insights that spark transformative outcomes. We recognize the paramount importance of talent retention. Through a steadfast commitment to work-life balance competitive remuneration packages and an optimized operational model we ensure our team remains as exceptional as our services.

Step into Nexgentek where innovation meets precision and together lets sculpt the future of technology with finesse and distinction.

Requirements

We are seeking a proactive and detail-oriented Human Resource Specialist to support our U.S. operations from our Gurgaon office. The role involves managing HR processes related to U.S. based employees and contractors including onboarding documentation compliance coordination and HR operations in alignment with U.S. labor practices.

This is a full-time onsite role aligned with U.S. working hours.

Key Responsibilities

1. U.S. HR Operations Support

Maintain accurate employee and contractor records in Zoho People and internal systems.

Coordinate with U.S. HR leads on onboarding documentation and employee lifecycle events.

Prepare offer letters and HR documentation in compliance with U.S. employment types (W2 C2C 1099).

Track timesheets PTOs and assist with payroll coordination for onshore resources.

2. Recruitment Coordination (U.S. Roles)

Support U.S. recruitment team in scheduling interviews managing candidate communication and handling pre-onboarding documentation.

Ensure all onboarding documents (I-9 W-4 NDA agreements) are properly collected and digitally filed.

Coordinate background verification and compliance checks with third-party vendors.

3. Compliance & Documentation

Ensure adherence to federal and state labor regulations applicable to W2 and C2C employees.

Maintain up-to-date compliance records for audits and client onboarding requirements.

Assist in vendor documentation and MSA / Contract tracking for staffing engagements.

4. Employee Engagement & Communication

Serve as a point of contact for U.S. employees on HR-related queries and documentation needs.

Coordinate virtual engagement activities performance cycles and policy communications for remote teams.

Support HR policy updates and ensure alignment with U.S. employee experience goals.

5. Payroll Coordination (U.S. Operations)

Collect verify and validate employee and contractor timesheets on a weekly and monthly basis.

Coordinate with the U.S. Finance and HR teams to ensure accurate payroll inputs for W2 1099 and C2C resources.

Maintain records of pay rates billing rates and vendor agreements.

Track and reconcile vendor invoices and ensure timely approvals and processing.

Ensure all payroll-related documentation is compliant with U.S. tax and employment requirements.

Preferred Skills & Qualifications

Bachelors degree in HR Business Administration or a related field (MBA in HR preferred).

12 years of experience as an HR Executive / HR Coordinator / Specialist supporting international operations.

Knowledge of U.S. employment documentation (W2 1099 C2C) onboarding and compliance processes.

Hands-on experience with Zoho People Zoho Recruit or similar HRIS / ATS tools preferred.

Excellent communication and documentation skills.

Ability to manage sensitive employee information with discretion and accuracy.

Benefits

Whats in it for you :

At Nexgentek we prioritize your well-being and professional growth. Heres what you can expect :

• Achieve a healthy work-life balance.
• Competitive compensation and abundant growth opportunities.
• Enjoy a standard 5-day workweek with 2 fixed weekly offs.
• Experience an employee-centric environment with supportive policies.
• Benefit from family-friendly and flexible work arrangements.
• Access our Performance Advancement and Career Enhancement (PACE) initiative and discover opportunities for both personal and professional growth. From tailored career development plans to expert counseling services PACE empowers you to chart your course to success with confidence and clarity.

Elevate your career trajectory with our Learning & Development (L&D) program. Join our team and embark on a transformative journey of upskilling and self-discovery. With continuous learning as your compass youll not only enhance your expertise but also open doors to new opportunities paving the way for career growth and fulfillment.

Please note : At Nexgentek we value the importance of collaboration learning and fostering connections with clients peers leaders and communities. While some in-person engagement may be required for certain roles we are committed to providing flexibility to accommodate your individual work-life balance needs.

As an equal opportunities employer Nexgentek welcomes and encourages applications from all members of society. We are dedicated to creating an inclusive environment where diversity is celebrated and individuals are valued for their unique perspectives and contributions. We do not discriminate on the basis of race religion or belief ethnicity disability age citizenship marital or civil partnership status sexual orientation or gender identity.

Required Skills :

Key Responsibilities : Recruitment & Onboarding Coordinate the end-to-end hiring process including sourcing support interview scheduling and candidate follow-ups. Manage pre-onboarding documentation background verification and induction. Maintain candidate and employee data through Zoho Recruit and Zoho People. HR Operations Update and maintain HRIS and personnel files with complete accuracy. Generate and manage HR letters (offer confirmation appraisal experience etc.). Support payroll and attendance inputs by maintaining accurate employee data. Employee Engagement Plan and execute engagement initiatives surveys and day to day activities. Address day-to-day HR-related employee queries in a timely and professional manner. Assist in internal communications and culture-building activities. Performance & Compliance Support Coordinate performance review cycles and appraisal documentation. Support compliance with statutory labour laws under the Shops & Establishments Act PF and ESI. Prepare periodic HR reports and ensure audit-readiness for all employee records.

Key Skills

Employee Relations,Typing,Succession Planning,Human Resources Management,Military Experience,Case Management,Benefits Administration,HRIS,Payroll,ADP,Human Resources,Leadership Experience

Employment Type : Full Time

Experience : years

Vacancy : 1