Operations Associate

Operations Associate – Beyond Axis

About Beyond Axis

Beyond Axis curates ultra-luxury retreats for high-net-worth travelers — journeys that blend adventure with elegance. From the Arctic to the Andes, every Beyond Axis experience is a masterclass in curation, service, and style.

Role Overview

We’re seeking a highly organized, proactive, and well-spoken individual to support our founder and operations team in executing global retreats. This role demands excellent communication skills, attention to detail, and a genuine passion for travel and hospitality. You will coordinate with international partners, manage budgets, and ensure every on-ground detail runs seamlessly.

Key Responsibilities

Operations & Coordination

Communicate effectively with international suppliers, hotels, and HNI clients.

Take accurate notes during meetings and follow up on deliverables.

Coordinate with accounting to track retreat budgets, spends, and margins.

Maintain checklists, manifests, and logistics trackers for each retreat.

On-Ground Retreat Support

Travel to destinations for Beyond Axis retreats to support the team.

Assist in setting up hospitality lounges and guest touchpoints.

Oversee décor, entertainment setups, and food service coordination.

Manage gifting, registration desks, and on-site logistics.

Ensure smooth day-to-day execution with local vendors and staff.

Admin & Communication

Draft and proofread emails, itineraries, and client communications.

Maintain guest data, passport / visa records, and supplier contact lists.

Prepare expense reports, supplier payments, and reconciliation summaries.

Ideal Candidate Profile

Holds a valid passport and is willing to travel internationally.

Fluent in English — both spoken and written — with clear pronunciation.

Highly efficient, detail-oriented, and organized.

Comfortable in a fast-paced, high-expectation environment.

Eager to learn and flexible to take on a wide range of tasks.

Physically active and able to assist in on-site execution work.

Prior experience in travel, hospitality, or events is an advantage but not mandatory.

Location : Mumbai (Hybrid)

Type : Full-Time

Reports To : Founder, Beyond Axis

To Apply :

Email your CV and a short note about why you’d be a great fit to

preya@beyond-axis.com