Bids-Project Coordinator

Job description : Job Title :  Bids -Project Coordinator Department :  Bids, Compliance, and Vendor Management Reports To :  Director – Bids, Compliance, and Vendor Management Location :  Remote Job Type :  Full-Time Job Summary : We are seeking a highly professional and articulate  External Relations & Partnerships Coordinator  to serve as the face of our department in all interactions with governmental bidding agencies and vendor partners.

This individual will act as a strategic bridge between external stakeholders and internal teams, ensuring smooth communication, accurate information transfer, and relationship alignment.

The ideal candidate understands both the broader business context and specific deal-level details and thrives in a role where precision, poise, and relationship-building are essential.

Key Responsibilities : Represent the Bids, Compliance, and Vendor Management department in meetings, calls, and written correspondence with government bidding agencies and vendor partners.

Develop and maintain professional relationships with key external stakeholders to foster trust and ensure ongoing alignment.

Act as a liaison between external agencies and internal departments (sales, legal, finance, product, etc.), ensuring timely and accurate exchange of information.

Understand and communicate the details of current and upcoming bids, contracts, vendor relationships, and compliance requirements.

Coordinate responses to RFPs, RFIs, and other government solicitations in collaboration with the internal team.

Track and report on interactions, opportunities, and challenges in a structured and timely manner.

Assist in contract negotiations by providing context, relaying key terms, and ensuring departmental alignment.

Maintain an up-to-date understanding of relevant regulations, procurement procedures, and agency / vendor preferences.

Support the Director in preparing presentations, briefing documents, and reports related to external engagements.

Qualifications : Bachelor’s degree in Business Administration, Public Policy, Communications, or related field (Master’s degree preferred).

3+ years of experience in vendor management, government contracting, public relations, or external partnerships.

Strong interpersonal and communication skills – both written and verbal.

Ability to quickly grasp complex business and deal concepts and relay them clearly to various stakeholders.

Highly organized with exceptional attention to detail and follow-through.

Experience working with government agencies and knowledge of procurement / bid processes is a strong plus.

Professional demeanor, discretion, and the ability to work under pressure and with diverse teams.

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