P2P Administrator

Entity : Customers & Products

Job Family Group : Finance Group

Job Description :

As bp transitions to an integrated energy company, we must adapt to a changing world and maintain driven performance. Bp's customers & products (C&P) business area is setting up a business and technology centre (BTC) in Pune, India. This will support the delivery of an enhanced customer experience and drive innovation by building global capabilities at scale, demonstrating technology, and developing deep expertise. The BTC will be a core and connected part of our business, bringing together colleagues who report into their respective part of C&P, working together with other functions across bp. This is an exciting time to join bp and the customers & products BTC!

Mobility & Convenience Europe is a leading fuel and convenience retailer with a network of 6000 bp and Aral branded retail sites in eight European markets and a team of around 13,500 colleagues serving millions of customers every day. Our vision is to become first choice for customers, improving our base business and creating our future business all with safety and customer centricity at the heart of what we do.

About The Role

The P2P Administrator is responsible for providing the local construction and maintenance team first level process and system support for SAP related processes. They are also responsible for ensuring the P2P process is properly followed for all maintenance and construction activities, including raising orders, seeking approval, providing cost forecasts and supporting close out of payment.

What you will deliver

• Creates purchase orders / shopping cards and makes any necessary modifications, and provides purchase order related information as the need arises by the business, such as open times, due dates and missing goods receipts;
• Processes requisitions received from the business;
• Helps to identify and resolve invoice problems, and drives compliance to all BP pay-related agreements;
• Maintains up-to-date procedures and manuals as per requirements;
• Meets or exceeds Service Level Agreement targets as defined in the framework and ensures that volume trackers are timely and accurately maintained, working closely with local and central data stakeholder;
• Acts as the first contact for the suppliers, for invoice related matters;
• Act as an expert / coach within the local Asset team regarding the SAP related processes;

Ad-hoc reporting : develop and maintain different kind of reports related to SAP, Procurement, Asset register and Invoicing.

Request for cost reclassification, if required, both in capex and revex.

Opening of new vendors (Construction / Maintenance).

Request to the Fixed team for the generation of all Capex projects and their WBS'S for the purchase order creation.

Close relationship with the accounting team to review all invoicing and payment questions (VIM module and FVC GRIR team)

Execution of urgent payments if the business requests it or processing of payments / fees for the commencement of new work.

In line with Delegations of Authority

What you will need :

Knowledge and understanding of financial control would be benefit.

Previous experience of using Ariba would be beneficial .

You will work with :

The role is based in the Assets team, responsible for buying, constructing and maintaining all the company owned forecourts in the UK.

Working in a retail, it is a fast paced environment that is ever changing.

We deliver 800 projects a year

As a team we are very focused on Continual Improvement, simplifying the way we work or how we can save money.

The majority of the team are field based so meetings on Teams are the norm.

Key stakeholders will be the Head of Assets, Construction Manager and Maintenance Manager, working with the construction, maintenance and property teams.

Travel Requirement

No travel is expected with this role

Relocation Assistance :

This role is eligible for relocation within country

Remote Type :

This position is not available for remote working

Skills :

Analysis and modelling, Analytics, Ariba, Ariba P2P, Commercial Acumen, Commercial performance management, Communication, Construction, Construction Analysis, Construction Consulting, Due Diligence, Financial Analysis, Integrated Planning, Invoice Analysis, Performance management, Procure-to-Pay, Purchase Orders, SAP Ariba, SAP Modules, Systems Support

Legal Disclaimer :

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, socioeconomic status, neurodiversity / neurocognitive functioning, veteran status or disability status. Individuals with an accessibility need may request an adjustment / accommodation related to bp's recruiting process (e.g., accessing the job application, completing required assessments, participating in telephone screenings or interviews, etc.). If you would like to request an adjustment / accommodation related to the recruitment process, please contact us.

If you are selected for a position and depending upon your role, your employment may be contingent upon adherence to local policy. This may include pre-placement drug screening, medical review of physical fitness for the role, and background checks.

Skills Required

Sap, Performance Management, Financial Analysis, P2p, Analytics, Ariba, Purchase Orders, Construction Analysis