Company Secretary

Overview : The Company Secretary will be responsible for managing all secretarial, regulatory compliance and governance-related activities, while also supporting general accounting, tax, and legal functions. The role requires close coordination with internal stakeholders, statutory authorities and overseas counterparts (affiliates) to ensure adherence to Indian laws, RBI / FEMA regulations and corporate governance standards.

Job Description :

Secretarial & Compliance

Maintain and update ROC compliance tracker .

Ensure compliance with RBI and FEMA regulations especially for cross-border transactions and reporting..

Convene and coordinate Board Meetings , including preparation of agenda, notices, minutes, and post-meeting statutory resolutions.

Ensure timely signing, upkeep and safekeeping of statutory records and documents.

Prepare and file relevant forms such as DPT-3, MSME, DIR-3 KYC, MGT 7, AOC 4, and others as applicable.

Handle ECB monthly return filing , tracker maintenance, and FLA (Foreign Liabilities & Assets) return filing .

Ensure LEI (Legal Entity Identifier) license renewal and other statutory registrations.

Coordinate closely with Japanese counterparts regarding compliance and governance matters, ensuring proper interpretation and communication of Indian corporate regulations to Japanese management and directors.

Lead compliance and reporting related to Corporate Social Responsibility (CSR), including monitoring CSR policy implementation, tracking CSR spend, preparing CSR disclosures in the Board’s report, and ensuring compliance with the Companies Act.

Manage Business Responsibility and Sustainability Report (BRSR) preparation and filing for disclosure of non-financial information in alignment with regulatory requirements and best practices.

Accounting, Tax & Legal Support

Support general accounting and basic tax compliance activities.

Provide assistance on general legal matters relating to contracts, agreements and statutory requirements.

Advise on corporate structuring, risk management, and cross-border legal compliance as required by senior management and overseas affiliates.

Requirement :

Qualified Company Secretary (CS), member of the Institute of Company Secretaries of India (ICSI).

4–10 years of experience in secretarial and compliance functions.

Knowledge of Indian corporate law, FEMA, RBI guidelines, and SEBI regulations.

Familiarity with general accounting and taxation practices.

Strong organizational and documentation skills.

Excellent communication skills.

Attention to detail and ability to work independently with deadlines.