Events Project Manager

Position : Project Manager, Knowledge Networks Awards Program (RegulatingAI & CAIO Connect)

Overview : The Event / Awards Project Manager will lead the planning and execution of Knowledge Networks' global Awards program (launching Jan 2026). This role reports to the and requires end-to-end project management of the awards initiative, ensuring timely delivery, budget compliance, and strategic impact.

Key Responsibilities :

• Program Planning : Develop detailed project plans (timelines, budgets, resource plans) for each award cycle. Define award categories and criteria in coordination with leadership.
• Coordination & Execution : Manage the nominations process (portal setup, entry tracking), coordinate judging logistics, and oversee the awards ceremony production. Liaise with vendors (venue, AV, catering, graphics, etc.) to ensure smooth execution.
• Marketing & Outreach Collaboration : Work with the Marketing Lead to align outreach campaigns. Ensure nominations callouts, finalist announcements, and winner promotions occur per schedule. Support PR efforts and social media campaigns.
• Stakeholder Management : Act as liaison between Knowledge Networks, partner organizations, sponsors, and Advisory Board members. Organize judging panels and communicate requirements. Maintain positive relationships with sponsors and ensure fulfillment of their benefits.
• Budget & Finance : Track expenses against budget. Coordinate sponsorship invoicing and ticketing revenue. Monitor financial performance and report variances. Optimize cost-efficiency (e.g. negotiating in-kind contributions).
• Reporting & Documentation : Produce regular status reports (milestones, KPIs) for senior leadership. Document processes and lessons learned after each cycle. Ensure all contracts, vendor agreements, and project assets are filed.
• Team Leadership : Guide the Awards team (marketing, events, technical staff) and volunteers. Delegate tasks effectively. Facilitate team meetings and ensure accountability for deliverables.

Qualifications :

Reporting Structure : Reports to the President. Collaborates closely with the Marketing & Communications Lead, Partnerships Lead, and Events Manager. The role does not have direct reports initially but will manage cross-functional project teams and volunteers (e.g. events staff, contract resources).