Executive Assistant to the Managing Director (Urgent Search)

Provide administrative support to and act as a liaison between the Managing Director, CEO, employees, and external stakeholders.

Responsibilities :

• Provide high-level, tailored support to the organization’s CEO and Managing Director.
• Manage the CEO's and the Managing Director’s calendar in an organized and efficient manner, including scheduling meetings and appointments and coordinating extensive domestic and international travel arrangements.
• Serve as the primary point of contact for internal and external communications on behalf of the CEO and the Managing Director.
• Prepare and organize materials for meetings, presentations, and events, ensuring the CEO and Managing Director are well-prepared.
• Coordinate and prioritize incoming requests, ensuring timely responses and follow-ups.
• Handle confidential and sensitive information with the utmost discretion and professionalism.
• Precisely and strategically execute a variety of tasks with high attention to detail, organization, and process.
• Help plan and implement special projects, ongoing projects, and events as directed by the CEO and Managing Director, including some of a personal nature.
• Draft, edit, and proofread correspondence, reports, and other documents.
• Maintain organized records and files for the Executive Office.
• Partner closely with colleagues to plan and execute meetings and coordinate shared activities.
• Perform other administrative duties as assigned.
• Ensure the Managing Director is well-informed and equipped for all engagements

Qualifications :