Front office Executive

Job Summary (Front Office Executive) List Format :

• Serve as the first point of contact for visitors, customers, suppliers, and internal staff.
• Greet and welcome visitors; manage visitor logbook or digital records.
• Handle incoming calls, transfer calls, take messages, and direct to appropriate departments.
• Maintain a neat and presentable reception area, ensuring it is stocked with necessary supplies.
• Manage incoming and outgoing correspondence (mail, couriers, packages).
• Assist with internal communications, including distributing memos and notices.
• Coordinate with various departments such as HR, Production, and Stores as needed.
• Schedule meetings, book conference rooms, and assist with meeting arrangements.
• Maintain and update records related to visitors, appointments, and phone calls.
• Perform basic administrative tasks such as photocopying, scanning, filing, and document preparation.
• Coordinate transport and logistics for visitors or staff when required.
• Provide backup support for general office administration, such as managing office supplies and daily maintenance issues.
• Ensure front office operations comply with company policies, quality standards, and safety norms.
• Demonstrate good communication skills, a professional attitude, and the ability to multitask and prioritize.
• Use basic computer applications (MS Office, email) and telephone systems efficiently.
• Prior experience in a front office, receptionist, or customer-facing administrative role is desirable.