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Executive Assistant (Urgent Search)
Arcot GroupIndia1 day ago
Job descriptionDraft, proofread, and dispatch professional emails, letters, memos, and reports on behalf of the CEO Review incoming messages, prioritise urgent matters, and ensure prompt response Uphold professional tone in all written and verbal communications Arrange detailed domestic and international travel itineraries, bookings, and logistics Prepare agendas, briefing documents, and post-meeting summaries Anticipate and resolve last-minute changes or travel contingencies Create and format presentations, reports, board packs, and briefing materials Compile accurate data from relevant teams and ensure error-free documentation Ensure all documents are delivered ahead of deadlines and in a professional format Serve as the primary point of contact for internal departments and external partners Monitor pending tasks, track action items, and send timely reminders to stakeholders Manage sensitive business information and maintain discretion in all communications Maintain well-organised filing systems—both physical and digital—with secure access controls Support the CEO in the execution of strategic initiatives by coordinating cross-functional teams Identify and implement workflow enhancements to improve turnaround time and reduce manual effort Plan and coordinate small-scale events, off-sites, leadership briefings, or partner meetings Handle logistics, guest communication, hospitality, and event follow-up to ensure a seamless experience Proven experience supporting C-level executives in a fast-paced environment Excellent verbal and written communication skills High proficiency in MS Office Suite, Google Workspace, and calendar / travel tools Meticulous attention to detail with strong documentation and formatting skills Ability to manage multiple priorities and tasks under tight deadlines Strong interpersonal and stakeholder management skills Experience in process automation, using tools such as Notion, Trello, Zapier, or similar is a plus High level of discretion, integrity, and professionalism Bachelor's degree in Business Administration, Communications, English, or a related field Executive Assistant certification or formal project management exposure is an added advantage
Job Title : Executive Assistant
Department : Admin
Location : Lower Parel, Mumbai / Vashi, Navi Mumbai
Shift Timing : 10 : 00 AM – 7 : 00 PM Work Mode : On-site
Experience Required : 2 to 4 years
Reporting To : Chief Executive Officer (CEO)
CTC : Up to 12 LPA
Role Overview
We are looking for a dynamic and highly organised Executive Assistant to provide comprehensive support to the CEO. This role requires outstanding time management, communication skills, and the ability to handle complex, multi-stakeholder coordination. The EA will manage executive calendars, correspondence, travel, and internal operations while ensuring seamless communication and workflow efficiency across departments. The candidate must demonstrate discretion, reliability, and a strong sense of ownership in executing sensitive and business-critical tasks.
Key Responsibilities (KRAs)
Calendar & Schedule Management
- Own and optimise the CEO’s calendar
- Coordinate across teams and stakeholders to schedule internal and external meetings
- Prevent scheduling conflicts and ensure adequate prep time between commitments
Communication & Correspondence
Meeting & Travel Coordination
Document Preparation & Reporting
Stakeholder Liaison & Follow-Up
Confidentiality & Record-Keeping
Process Improvement
Event & Relationship Management
Required Skills & Competencies
Educational Qualification
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Executive Assistant • India
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