Executive Support Specialist

📌 Position Overview

We are seeking a dynamic and highly skilled Executive Assistant to work closely with the Founder & Senior Leadership team. This role is pivotal in ensuring smooth day-to-day operations, effective client engagement, and strategic alignment across business functions. The ideal candidate will be proactive, detail-oriented, and capable of managing diverse responsibilities ranging from client interaction to team coordination.

🎯 Key Responsibilities

• Client Interaction & Relationship Management
• Act as the first point of contact for clients, ensuring clear, professional, and empathetic communication.
• Maintain strong client relationships through timely updates, follow-ups, and issue resolution.
• Lead Management & Business Development Support
• Track and follow up on new leads, ensuring timely responses and nurturing potential opportunities.
• Assist in preparing proposals, presentations, and communication for prospective clients.
• Scheduling & Coordination
• Manage calendars, schedule meetings, and coordinate appointments with internal teams and external stakeholders.
• Ensure smooth execution of events, training sessions, and client meetings.
• MIS Reporting & Documentation
• Prepare and maintain Management Information System (MIS) reports for leadership review.
• Draft professional emails, letters, and official communication with precision and clarity.
• Team Management & Internal Communication
• Support team coordination, ensuring tasks are aligned with company goals.
• Facilitate effective communication between leadership and team members.
• Presentation & Content Creation
• Design impactful presentations for client meetings, training sessions, and internal reviews.
• Assist in multimedia storytelling and branding initiatives.
• AI & Digital Tools Integration
• Leverage AI tools for productivity, reporting, and presentation enhancement.
• Stay updated with emerging AI trends to support digital transformation initiatives.

✅ Desired Skills & Qualifications

strong public speaking and presentation skills.

🌐 Personal Attributes