Vendor Management Executive

Roles & Responsibilities

• Transaction management which will include raising of the requests in the system basis the PR for the PO release.
• Managing HC Vendor Contract which includes Contract creation, tracking contract validity, ensuring renewal are done on time
• Managing HC Vendor payments which includes PO / PR creation, GRN and subsequent approval for payment, tracking invoice at all stage of payment and follow up, keeping stakeholders informed, monthly MIS and reporting
• Preparing decks for the weekly, monthly review and should be able to present it to the larger audience on the progress with respect to the KQI, SLAs , MIS and reporting to management etc.
• Regular SOP review and update to ensure quality
• Managing KPI / KQI of Vendor Ops process
• Audit compliance Ensuring all processes are compliant and doing RCSA on regular basis
• Reporting of vendor operations to Management related to issues, achievements, opportunities etc.
• Gathering Vendor feedback & take prompt action to improve state of affairs
• Manage external relationship with Vendors, regular connect with them and internal relations with Finance / OGC / Procurement teams for payment release and for reconciliations.
• Manage all accounting entries / transactions.
• Prepare budget, forecasts and cost transfer entries
• Publish financial statements in time.
• Handle monthly, quarterly and annual closings along with reconciling vendor accounts & reporting

Skills Required

Transaction Management, Audit Compliance, Financial Analysis