Executive Assistant and Office Manager

Roles and Responsibility

• Completes a broad variety of administrative tasks for the Director and executive team including :
• Managing several active calendars of appointments
• Composing and preparing correspondence that is sometimes confidential.
• Arranging complex and detailed travel plans / itineraries / agendas, and compiling documents for travel-related meetings.
• Managing calendars, providing real-time support for scheduling meetings.
• Provide a bridge for smooth communication between the executive team and external contacts.
• Supporting visitors by acting as point of contact for external phone calls, and emails as needed.
• Answer phone and relay messages when needed.
• Documenting expense claims and other basic reports.
• Office Management activities for Hyderabad including :
• Greet guests in a professional manner.
• Liaising with and managing landlords and third-party service providers as required.
• Ensuring the best possible physical working environment and facilities for employees.
• Arranging and managing company social events for India based employees.
• Support the induction of new employees as needed.
• Any other administrative support to ensure efficient operations for Director of Managed Services.
• Must be available for after-hour support.

Responsibilities :