▷ [18 / 10 / 2025] Hostel Warden

ROLES & RESPONSIBILITIES

1. The Warden presides over the administration of a hostel. S / He functions under the overall charge of the Administrative Office. The Warden should be regularly available in the hostel office to address the concerns of the students.

2. The Warden will ensure that residents abide by the norms of the hostel. S / He will report to the Chief Warden all relevant cases of indiscipline, and violation of rules. The Warden is authorized to impose fines on a resident student in case of a misdemeanor.

3. The Warden can transfer a resident from one room or wing to another.

4. The Warden maintains imprest accounts and spends from the sanctioned imprest money. Warden will allot hostel rooms and supervise them. (This function will not be delegated to any staff in the hostel)

5. Will check the resident students’ register. The Warden is authorized to take disciplinary action against a boarder for keeping any unauthorized guest.

6. Will order double-locking of rooms of resident students and their re-opening, when required. Will take action for the eviction of defaulting resident students in consultation with the Chief-Warden for mess bill defaulters.

7. Will be responsible for the overall security of the hostel and will coordinate his / her responsibility with the Security Officer of the University. Will periodically verify the furniture and fittings of the hostel with the assistance of the Office Assistant, and take action for their repairs / replacement or for obtaining additional furniture.

8. Will look after the common room and the sports and cultural programmes of the hostel and will regulate disbursements out of the hostel’s recreation grant.

9. Will check the bills prepared by the Office Assistant for purchase of Newspapers and Magazines. Will arrange disposal of old Newspapers and Magazines and ensure that the sale proceeds are deposited in the appropriate head of account.

10. Will ensure the maintenance of discipline and decorum in the common room. Can permit the common room to stay open beyond the prescribed hour on a special occasion. Will pursue, at an appropriate level, all complaints relating to common room items like television.

11. With the assistance of the Mess Committee, S / He will supervise the functioning of the mess and the working of the Mess Managers / Supervisors, Cooks and Helpers under his / her charge. Will keep a watch over the cleanliness of the dining hall and the kitchen and of the food prepared.

12. Will conduct regular inspection of the kitchen room and the dining hall, especially when the residents take their meals. Will enforce discipline and decorum in the dining hall. Will supervise the system of purchases of mess stores, provision etc.

13. Will ensure the correctness of receipts and issues of mess stores, crockery etc. and of the stock balance and will attest all entries in the relevant stock register. Will check the valuation of the closing stock. Will ensure that stores are kept in good and efficient condition.

14. Will check and certify the bills received from suppliers with reference to the stock register. Will investigate cases of shortage / excess of stores.

15. Will be responsible for drawing temporary advance when necessary and for keeping watch over its adjustment. Will examine the monthly income and expenditure statement of the Mess.

16. Will stop mess facilities in respect of residents defaulting payment of mess bills and recommend action to the Sr. Warden for eviction. Will stop mess facilities in respect of those who have vacated the hostel or have been evicted.

17. Will arrange disposal of empties, crockery etc. and ensure depositing of sale proceeds in the appropriate head of account.