Accounts Payable Lead

Job Summary :

We are seeking a highly skilled and detail-oriented Accounts Payables Lead to manage the accounts payable function within our growing multinational startup. As an independent contributor, you will be responsible for the end-to-end accounts payable process, ensuring timely and accurate processing of vendor invoices and payments, while maintaining strong vendor relationships. You will also play a key role in improving processes, streamlining workflows, and supporting the finance team as the company continues to scale globally.

Key Responsibilities :

End-to-End Accounts Payable Process :

Independently manage the full accounts payable lifecycle, including the processing of vendor invoices, payment approvals, and ensuring accurate coding.

Ensure that invoices are paid on time, in accordance with payment terms, and are in compliance with company policies.

Review and verify that invoices are correctly approved and supported by proper documentation.

Vendor Management :

Build and maintain positive working relationships with vendors, addressing any inquiries or issues related to payments, invoice discrepancies, and payment terms.

Ensure that all vendor accounts are up-to-date, and maintain an organized system for tracking payment history and account balances.

Payment Processing :

Process and prepare weekly or bi-weekly payment runs, ensuring timely payments while adhering to established cash flow management guidelines.

Handle payment method selection (wire, ACH, check) and ensure proper documentation and reconciliation of all payments made.

Reconciliation & Reporting :

Perform monthly and quarterly reconciliations of accounts payable, ensuring accuracy and completeness of transactions.

Prepare and provide reports on accounts payable activity, such as aging reports and payment status updates.

Ensure that all accounts payable transactions are accurately reflected in the company’s financial system.

Process Improvement & Efficiency :

Proactively identify opportunities to streamline and automate accounts payable processes to improve efficiency and reduce manual tasks.

Work closely with the finance team to implement process improvements and support system upgrades or transitions as necessary.

Maintain a high level of accuracy while adhering to tight deadlines and optimizing workflows.

Compliance & Internal Controls :

Ensure all accounts payable transactions comply with internal controls, accounting standards, and tax regulations.

Assist in preparing documentation for internal and external audits related to accounts payable processes.

Stay updated on any changes in local tax laws or regulations that impact accounts payable and incorporate any changes into the workflow as required.

Cash Flow Support :

Support cash flow management by providing accurate forecasts and visibility into upcoming payments and vendor obligations.

Work with the finance team to balance timely payments with available resources.

Qualifications :

10+ years of experience in accounts payable or a similar finance role, with a proven track record of managing accounts payable independently.

Strong knowledge of accounts payable processes, accounting principles, and financial regulations.

Experience with ERP systems and accounting software (e.g., SAP, Oracle, NetSuite, QuickBooks).

Advanced proficiency in Microsoft Excel (pivot tables, VLOOKUPs, etc.) and other financial tools.

Excellent organizational skills, attention to detail, and ability to manage multiple tasks with tight deadlines.

Strong written and verbal communication skills, with the ability to communicate effectively with both internal teams and external vendors.

Ability to work independently, take initiative, and be resourceful in solving problems and improving processes.

Preferred Qualifications :

Bachelor’s degree in accounting, Finance, or a related field.

Experience in a startup or fast-growth environment.

Knowledge of international tax and regulatory compliance as it pertains to accounts payable (preferred for multinational organizations).

Experience with automation tools or accounts payable systems (e.g., Bill.com, Concur, etc.).

CPA or other relevant accounting certifications (a plus).