Executive Assistant
Thema Corporate ServicesMumbai, Maharashtra, India3 days ago
Job descriptionOversee daily office operations; supervise support staff Manage office supplies, vendors & facility maintenance Manage Founder’s calendar, meetings, and court dates Handle client calls / emails and maintain communication records Maintain filing system for case files & legal papers Prepare OCR / paginated documents for court filings Arrange travel for Founder & Advisors (flights, hotels, transport) Coordinate travel with business / court schedules Manage petty cash & basic accounting records Process reimbursements and vendor invoices Negotiate with vendors for best rates Maintain strict confidentiality of Firm & Client information Ensure adherence to legal and office protocols Assist Founder with admin & occasional personal tasks Perform other duties as assigned
Job Title : Executive Assistant cum Office Manager
Location - Mumbai
Qualifications
- Graduate
- 3–4 years experience in EA / Secretarial / Office Management roles (preferably in a law firm )
- Strong communication (English & Hindi)
- Proficient in Mac / Windows, MS Office, Google Workspace, Adobe Acrobat
- Excellent organizational, multitasking & confidentiality skills
- Basic accounting knowledge (invoices, petty cash, records)
- High attention to detail (especially for legal documents)
Key Responsibilities
Office & Staff Management
Calendar & Client Coordination
Legal Documentation
Travel Management
Finance Support
Confidentiality & Compliance
Additional Tasks
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Executive Assistant • Mumbai, Maharashtra, India
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