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Executive Assistant

Executive Assistant

Thema Corporate ServicesMumbai, Maharashtra, India
3 days ago
Job description

Job Title : Executive Assistant cum Office Manager

Location - Mumbai

Qualifications

  • Graduate
  • 3–4 years experience in EA / Secretarial / Office Management roles (preferably in a law firm)
  • Strong communication (English & Hindi)
  • Proficient in Mac / Windows, MS Office, Google Workspace, Adobe Acrobat
  • Excellent organizational, multitasking & confidentiality skills
  • Basic accounting knowledge (invoices, petty cash, records)
  • High attention to detail (especially for legal documents)

Key Responsibilities

Office & Staff Management

  • Oversee daily office operations; supervise support staff
  • Manage office supplies, vendors & facility maintenance

    • Calendar & Client Coordination

  • Manage Founder’s calendar, meetings, and court dates
  • Handle client calls / emails and maintain communication records

    • Legal Documentation

  • Maintain filing system for case files & legal papers
  • Prepare OCR / paginated documents for court filings

    • Travel Management

  • Arrange travel for Founder & Advisors (flights, hotels, transport)
  • Coordinate travel with business / court schedules

    • Finance Support

  • Manage petty cash & basic accounting records
  • Process reimbursements and vendor invoices
  • Negotiate with vendors for best rates

    • Confidentiality & Compliance

  • Maintain strict confidentiality of Firm & Client information
  • Ensure adherence to legal and office protocols

    • Additional Tasks

  • Assist Founder with admin & occasional personal tasks
  • Perform other duties as assigned
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    Executive Assistant • Mumbai, Maharashtra, India