Talent.com
Executive Assistant

Executive Assistant

Konectarajkot, gujarat, in
22 days ago
Job description

Position Summary :

We are seeking a highly experienced and dynamic Executive Assistant to provide dedicated support to the Head of our English-Speaking Markets (ESM) cluster, which includes the US, UK, India, and South Africa. This role is critical to ensuring seamless operations and communication across these diverse and strategic regions.

The ideal candidate will be a strategic partner, adept at managing complexity and thriving in a multinational, fast-paced environment. With over 7 years of experience as an EA in an MNC, you will possess impeccable English skills and the flexibility to coordinate across multiple time zones, acting as a force multiplier for the ESM leadership.

Key Responsibilities :

  • Executive & Administrative Support :
  • Provide comprehensive, sophisticated calendar management for the ESM Head, balancing priorities across the US, UK, India, and South Africa time zones. Comfortable working US hours and attending occasional weekend calls.
  • Act as a gatekeeper and strategic partner, managing communications and ensuring the executive's focus remains on high-priority initiatives.
  • Coordinate complex international travel arrangements, including multi-city itineraries, visas, and accommodations.
  • Prepare and proofread high-quality correspondence, presentations, reports, and communications on behalf of the ESM Head.

Cross-Regional Coordination & Communication :

  • Serve as the primary liaison between the ESM Head and country leads, senior management, clients, and global teams.
  • Facilitate clear, timely, and professional communication across the entire ESM cluster, ensuring cultural and operational nuances are respected.
  • Organize and coordinate regional leadership meetings, virtual town halls, and client reviews, handling logistics, agendas, and minutes.

    • Meeting & Event Management :

  • Schedule and manage critical virtual and in-person meetings, ensuring all participants across different regions are aligned.
  • Prepare pre-meeting briefs, agendas, and necessary documentation to ensure the ESM Head is well-prepared.
  • Track action items and follow up with stakeholders to ensure accountability and progress.
  • Project & Ad-hoc Support :
  • Provide dedicated support for regional projects, including tracking deliverables, and preparing status updates.
  • Handle confidential business information, strategy, and personnel with absolute discretion.
  • Demonstrate flexibility to provide ad-hoc support during weekends for urgent, business-critical matters.

    • Mandatory Qualifications & Experience :

  • A minimum of 7 years of experience as an Executive Assistant, with a proven track record in a multinational corporation (MNC) .
  • Demonstrated flexibility to work a schedule that overlaps reasonably with US, UK, and India business hours (e.g., a shifted schedule in India to cover late afternoons in the US or early mornings in the UK).
  • Impeccable and sophisticated command of the English language – both written and verbal. This is non-negotiable for effective communication across the ESM cluster.
  • Direct experience supporting C-level or senior regional leadership (e.g., VP, Head of Region, Managing Director).
  • High proficiency in Microsoft Office Suite (especially Outlook, PowerPoint, Word) and collaboration tools like Google Meet, Microsoft Teams, Zoom, and SharePoint.

    • Preferred Qualifications :

  • Prior experience in a global, matrixed organization, preferably within the BPO, IT, or consulting sectors.
  • Exposure to or understanding of the business cultures in the US, UK, India, and / or South Africa.
  • A proactive, self-starter attitude with the ability to anticipate needs and operate independently in a high-pressure environment.

    • Personal Attributes :

  • Cultural Sensitivity : Ability to interact effectively with a diverse group of people from different cultural backgrounds.
  • Proactive & Anticipatory : Thinks two steps ahead, identifies potential challenges, and prepares solutions in advance.
  • Resilient & Adaptable : Maintains composure and effectiveness in a dynamic, fast-changing environment.
  • Utmost Discretion : Handles highly sensitive information with the highest degree of integrity and confidentiality.
  • Exceptional Organizer : Possesses superior time management and organizational skills with meticulous attention to detail.

    • Work Conditions :

  • This role is central to a global team and requires a significant and consistent overlap with core business hours across the ESM regions, which will involve early morning or late evening work.
  • Must be available for ad-hoc weekend calls to address urgent business needs, with reasonable notice provided where possible.
    • Create a job alert for this search

    Executive Assistant • rajkot, gujarat, in

    Related jobs
    • Promoted
    On-site & Marketing Assistant

    On-site & Marketing Assistant

    ConfidentialRajkot, India
    We're Hiring! Join Our Team at Delta Consultancy (Rajkot Branch).We're excited to invite applications for the position of On-site & Marketing Assistant. AM – 6 : 30 PM (1-hour lunch break).We are look...Show moreLast updated: 2 days ago
    • Promoted
    Executive - Paid Media

    Executive - Paid Media

    Pepper Contentrajkot, gujarat, in
    Over the past 5 years, over 100,000+ freelance content creators have applied to be part of the Pepper network, of which we work with the top 5% of talent, and on the other end - we work with over 2...Show moreLast updated: 23 days ago
    • Promoted
    Lead Generation Executive – Aus

    Lead Generation Executive – Aus

    STAAHRājkot, Republic Of India, IN
    The Lead Generation role offers the opportunity to join a dynamic, fast-paced sales team.The Lead Generation Representative role offers the opportunity to join a dynamic, fast-paced sales team.This...Show moreLast updated: 3 days ago
    • Promoted
    Executive Assistant

    Executive Assistant

    Talent Corner HR Services Pvt Ltdrajkot, gujarat, in
    Executive Assistant to Director.We are seeking a highly organized and proactive.Director in day-to-day activities.This role is ideal for someone with excellent English communication skills, prior e...Show moreLast updated: 3 days ago
    • Promoted
    • New!
    Executive

    Executive

    Deloitterajkot, India
    India’s impact on the global economy has increased at an exponential rate and Deloitte presents an opportunity to unleash and realize your potential amongst cutting edge leaders, and organizations ...Show moreLast updated: 9 hours ago
    • Promoted
    Lead Generation Executive – AUS (4.00 a.m.) / NZ (2.30 am) -(WFH)

    Lead Generation Executive – AUS (4.00 a.m.) / NZ (2.30 am) -(WFH)

    STAAHRajkot, IN
    Remote
    The Lead Generation role offers the opportunity to join a dynamic, fast-paced sales team.The Lead Generation Representative role offers the opportunity to join a dynamic, fast-paced sales team.This...Show moreLast updated: 3 days ago
    • Promoted
    • New!
    Articled Assistant / Accountant / Executive

    Articled Assistant / Accountant / Executive

    Pranav Madhuri & AssociatesRajkot, Gujarat, India
    Pranav Madhuri & Associates is a professional accounting and consulting firm based in Rajkot.We specialize in tax compliance, audits, GST, bookkeeping, Insurance, Appeals, Loans, Import-Export & DG...Show moreLast updated: 5 hours ago
    • Promoted
    Executive Business Partner & Program Mgmt – Founder’s Office

    Executive Business Partner & Program Mgmt – Founder’s Office

    Revenue OpticsRajkot, IN
    Executive Business Partner & Project Coordinator – Founder’s Office.Ex-Gartner / McKinsey / BCG / EY background preferred). Central Time Zone (CST) overlap.Revenue Optics is redefining how private-e...Show moreLast updated: 1 day ago
    • Promoted
    Administrative Assistant

    Administrative Assistant

    Sandeep Assirajkot, gujarat, in
    An accounting firm working for transportation and IT companies.This is a remote contract role for an Administrative Assistant at Elk Prime Financial. The Administrative Assistant will be responsible...Show moreLast updated: 20 days ago
    • Promoted
    ASO Executive

    ASO Executive

    ConfidentialRajkot, India
    Selfcraft Media is a full-service systematic digital marketing agency.We focus on crafting cutting-edge marketing strategies tailored for our valuable clients. Our team leverages highly influential ...Show moreLast updated: 7 days ago
    • Promoted
    Administrative Assistant

    Administrative Assistant

    Girl RisingRajkot, Gujarat, India
    POSITION SUMMARY The Administrative Assistant will be a vital part of GR India’s program team providing administrative and operational support for effective implementation of projects across India....Show moreLast updated: 3 days ago
    • Promoted
    Culinary Support Executive

    Culinary Support Executive

    Mummas Cake by Mahekrajkot, gujarat, in
    Culinary Support Executive (Pune).We're seeking a Culinary Support Executive to provide expert guidance and answer recipe queries for our online baking and cooking students.If you have a strong bac...Show moreLast updated: 2 days ago
    • Promoted
    Executive Assistant

    Executive Assistant

    ConfidentialRajkot, India
    Job Title : Executive Assistant to Marketing Director (Food Industry).We are currently looking for a dynamic assistant to support the Marketing Director for their day-to-day.The candidate will repor...Show moreLast updated: 30+ days ago
    • Promoted
    Executive Administrator / HR

    Executive Administrator / HR

    My Care Internationalrajkot, India
    My Care International is a dynamic and innovative company dedicated to (brief description of company mission / goals).We pride ourselves on our commitment to excellence and our ability to adapt to th...Show moreLast updated: 2 days ago
    • Promoted
    Assistant Manager / Senior Executive - Growth

    Assistant Manager / Senior Executive - Growth

    ConfidentialRajkot
    Visit and engage with potential clients to educate them about our shipping services, providing a clear explanation of the India USA shipment process. Ensure timely follow-ups with leads and maintain...Show moreLast updated: 30+ days ago
    • Promoted
    • New!
    Senior Executive Administrator

    Senior Executive Administrator

    Lohono Staysrajkot, India
    Manage daily administration and facility operations across guest houses and offices.Coordinate with local vendors and service providers for housekeeping, maintenance, and transport.Oversee asset tr...Show moreLast updated: 9 hours ago
    • Promoted
    Assistant

    Assistant

    ConfidentialRajkot
    Company : Dishman Carbogen Amcis Limited.Job Segment : Electrical, Engineer, Engineering.Administration, Tally, Accounting, Office Assistance, Internet, Typing, Computer.Show moreLast updated: 30+ days ago
    • Promoted
    Assistant Account Executive

    Assistant Account Executive

    ConfidentialRajkot, India
    J K Consultancy is a leading outsourcing service provider in Rajkot specializing in bookkeeping, payroll management, and data processing. Operating as a knowledge process outsourcing (KPO) firm, J K...Show moreLast updated: 7 days ago