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Office Operations Coordinator (Contract)

Office Operations Coordinator (Contract)

MarshPune, Republic Of India, IN
30+ days ago
Job description

We are seeking a talented individual to join our Pune team at Marsh India Insurance Brokers Pvt Ltd. This is a hybrid role that has a requirement of working at least three days a week in the office .

We will count on you to :

EA Related

  • Managing Calendar and Travel of Branch Leader
  • Maintaining MIS / reports / Excel – Business related as per Branch Leaders requirement
  • Processing Travel & expense reimbursement of Branch Leader

Branch Admin Related

  • Vendor Liaison : Coordinating with Landlords, Building Management and Vendors on regular basis for admin related work.
  • Travel Assistance : Provide assistance to branch colleagues for travel related requirements.
  • Documentation : Maintain records of Expenses, Invoices & Vendor related documentation.
  • Conducting Employee Engagement related activities and celebrations in office.
  • MIS / Reports : Prepare periodic MIS and present dashboard / reports.
  • Office upkeep : Ensuring office is neat and clean, coordinating with Housekeeping team to get work done. Carrying out repair and maintenance activities.
  • Procurement – Taking care of general office items procurement – Stationery / HK / Pantry / Electrical materials
  • Vendor Payment : Creating PO, processing invoices and making timely payment to vendors

    • What you need to have :

  • Education : A bachelor's degree in business, hospitality, or a related field is preferred.
  • Experience : Previous experience as Executive Assistance or related roles is advantageous.
  • Communication Skills : Excellent verbal and written communication skills.
  • Attention to Detail : Strong organizational skills and attention to detail for planning and documentation.
  • Problem-Solving : Ability to handle unexpected travel issues and provide solutions.
  • Technology Proficiency : Familiarity with travel booking software and tools. Basic to advance knowledge in excel and powerpoint.
  • Customer Service : A customer-centric approach to assist travelers effectively.

    • What makes you stand out?

  • Strong analytical and problem solving and skills.
  • Good communication skills..
  • Ability to work independently and within a team.
  • Organised, self-discipline and pro-active.
  • Good multi-tasking ability.

    • Why join our team :

  • We help you be your best through professional development opportunities, interesting work and supportive leaders.
  • We foster a vibrant and inclusive culture where you can work with talented colleagues to create new solutions and have impact for colleagues, clients and communities.
  • Our scale enables us to provide a range of career opportunities, as well as benefits and rewards to enhance your well-being.

    • Marsh , a business of Marsh McLennan (NYSE : MMC), is the world’s top insurance broker and risk advisor. Marsh McLennan is a global leader in risk, strategy and people, advising clients in 130 countries across four businesses : Marsh , Guy Carpenter , Mercer and Oliver Wyman . With annual revenue of $23 billion and more than 85,000 colleagues, Marsh McLennan helps build the confidence to thrive through the power of perspective. For more information, visit marsh.Com , or follow on LinkedIn and X.

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    Office Coordinator • Pune, Republic Of India, IN

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