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Head - Company Secretary

Head - Company Secretary

Aditya Birla Renewables LimitedRepublic Of India, IN
16 days ago
Job description

SECRETARIAL COMPLIANCES

  • Perform the duties and responsibilities of a Company Secretary in accordance with the Companies Act, 2013 , ensuring adherence to all applicable legal and regulatory provisions.
  • Review and validate Notices, Agendas, and Minutes for Board, Shareholders’, and Committee meetings ;

manage preparation of Annual Reports , ensure timely e-filings , and maintain all statutory registers as mandated.

  • Support quarterly, half-yearly, and annual audits by preparing and providing requisite documentation across all group companies.
  • Oversee and manage all legal and secretarial activities for the group’s companies, ensuring compliance and risk mitigation.
  • Ensure timely filing of e-Forms, Annual Returns, and other statutory documents with regulatory authorities including the Registrar of Companies (ROC) and Reserve Bank of India (RBI) .
  • Accurately maintain statutory records and registers , ensuring completeness and audit readiness at all times.
  • Provide end-to-end support in the incorporation and formation of new entities , especially for the Renewables business , ensuring swift and compliant execution.
  • Ensure 100% compliance with all secretarial functions including amendments to MOA / AOA , induction and resignation of Directors , issuance and allotment of shares , RBI filings , and all MCA and RBI-related submissions .

    • BOARD / SHAREHOLDER MEETING COMPLIANCES

  • Prepare and circulate Notices, Agendas, and detailed Board Notes for all Board, Committee, and Shareholder meetings in a timely and compliant manner.
  • Validate and review all physical documents and Board papers to ensure accuracy, completeness, and compliance with regulatory requirements.
  • Coordinate with Directors to ensure their timely availability for meetings and provide them with all relevant information and materials well in advance.
  • Conduct Board Meetings for all SPVs within one month of the end of each quarter, ensuring that meeting materials are circulated at least two days prior to the meeting, in line with best governance practices.
  • Ensure that short-notice meetings are kept to a minimum and are used only for urgent matters , in compliance with statutory provisions and good governance standards.

    • SHARE CAPITAL AND RIGHTS ISSUE COMPLIANCES

  • Ensure timely issuance of rights offer letters to eligible shareholders, in compliance with applicable timelines and disclosure requirements.
  • Ensure end-to-end compliance with the Companies Act, 2013 and applicable rules for rights issues, share allotments, and increases in authorized share capital , including board / shareholder approvals, filings, and documentation.

    • ASSISTANCE TO BUSINESS DEVELOPMENT TEAM / LENDERS

  • Support Business Development teams by preparing and coordinating documentation such as e-registrations, Board Resolutions, Powers of Attorney, Net Worth Certificates, Bank Guarantees (BGs), and BID submission documents .
  • Ensure timely submission of company documents required for obtaining statutory approvals , including Industrial Entrepreneur Memorandum (IEM) filings for Solar and Renewable Energy projects .
  • Draft and issue Board Resolutions and supporting documents for securing loans, credit facilities, and other financial arrangements with lenders, ensuring alignment with internal and external compliance requirements.

    • EXTERNAL STAKEHOLDER MANAGEMENT

  • Develop and maintaingood rapport with directors, shareholder representatives, BSE, SEBI, RBI, ROC and other concerned officials.

    • INTERNAL STAKEHOLDER SUPPORT AND REPORTING

  • Ensure timely and accurate submission of all required documents, reports, and compliance data to Holding Companies , supporting group-level reporting and governance requirements.
  • Provide prompt and efficient support to internal user departments within the Renewables business , ensuring timely availability of documents, data, and resolutions necessary for operational and strategic decision-making.

    • REGULATORY UPDATES AND FILING COMPLIANCE

  • Monitor and disseminate updates on amendments, circulars, notifications, and return filing requirements issued by regulatory bodies such as the Ministry of Corporate Affairs (MCA) , Reserve Bank of India (RBI) , and other relevant authorities to all concerned teams.
  • Coordinate with internal stakeholders to ensure awareness and alignment with the latest compliance requirements and timelines.
  • Ensure timely collation, validation, and filing of all related data and documents with appropriate regulatory authorities, avoiding delays or non-compliance

    • PROCESS IMPROVEMENT AND FUNCTIONAL EFFICIENCY

  • Identify, propose, and implement i nitiatives aimed at improving the efficiency, accuracy, and overall effectiveness of the secretarial function through process automation, digital documentation, workflow optimization, or enhanced compliance tracking mechanisms.
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    Company Secretary • Republic Of India, IN

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