Virtual Assistant (Recruiter VA)

Job Title : Recruiter Virtual Assistant (Recruiter VA)

Location : Vadodara, India

Experience : 1–2 Years (Minimum)

Work Type : Full-Time | 5 Days Working

Shift : Rotational (Start time between 4 : 00 PM – 10 : 00 PM) | 10-hour work schedule

Joining : Immediate

About The Role

We are looking for a Recruiter Virtual Assistant (Recruiter VA) to join our dynamic recruitment team. The ideal candidate will support the full recruitment process — from screening and outreach to interview coordination and performance reporting. This role is perfect for someone who is detail-oriented, proactive, and passionate about connecting great talent with the right opportunities.

Key Responsibilities

• Candidate Screening & Outreach
• Conduct initial phone / video screenings to assess communication skills, motivation, and readiness.
• Follow up with candidates who start but do not complete applications.
• Respond promptly to candidate inquiries to maintain engagement.
• Reach out via phone, email, and text to schedule interviews.
• Interview Coordination
• Schedule interviews for the agency owner, sales manager, or district leadership.
• Send calendar invites and reminders to both candidates and interviewers.
• Prepare and share interview materials (job descriptions, role outlines, licensing information).
• Track interview outcomes and update details in the recruitment system (Ideal Traits).
• Recruitment for Multiple Roles
• Support recruitment for :
• Customer Service Representatives (CSR)
• Sales Producers
• Agents in Training (Protégé Program)
• District Staff (Recruiters, Trainers, Admin, Marketing)
• Ensure each pipeline is active and progressing weekly.
• Pipeline Development & Follow-Up
• Maintain contact with top candidates for future hiring needs.
• Assist with university or career fair coordination (Handshake, SJSU, SCU, etc., if directed).
• Keep a warm pool of potential Protégé and licensed candidates for district expansion.
• Performance & Reporting
• Provide weekly reports on candidate activity including :
• Applications received
• Screens conducted
• Interviews booked
• Hires made
• Track time-to-hire and identify process bottlenecks.
• Recommend improvements to job postings, outreach, and screening practices.

Must Haves

Skills : hiring,pipeline,recruitment,communication,screening,interview

Skills Required

Screening, Scheduling, Crm, Reporting