Role Overview :
We are looking for a dynamic and detail-oriented Manager - Accounts Payable (AP) to lead our end-to-end payables process, covering both trade (inventory-related) and non-trade (operational / marketing / overhead) expenses. The role requires strong process ownership, vendor management, and control orientation in a fast-paced, digital-first environment.
You will work closely with procurement, operations, marketing, warehouse, and treasury teams to ensure smooth, timely, and compliant payment processes across the organization.
Key Responsibilities :
Trade Payables (Inventory) :
- Oversee 3-way matching (PO, GRN, invoice) for inventory purchases.
- Reconcile vendor accounts regularly, including those of marketplaces (e.g., Amazon, Flipkart, Meesho).
- Ensure timely booking of purchase invoices, debit notes, returns, and pricing discrepancies.
- Coordinate with supply chain and procurement teams for invoice and inventory validations.
Non-Trade Payables :
Manage vendor bills related to rent, marketing, IT, consulting, logistics, utilities, etc.Set up tracking and approval workflows for recurring expenses and contracts.Monitor employee reimbursements and petty cash settlements as per policy.Payments & Treasury Coordination :
Prepare and manage weekly payment runs as per due dates and cash flow.Coordinate with the treasury / banking team for fund availability and payment processing.Ensure vendor compliance with TDS, GST, PAN, and banking documentation.Compliance & Controls :
Ensure timely deduction and deposit of TDS, GST, and other statutory dues.Support in monthly / quarterly GST reconciliations, 2B matching, and audits.Build and maintain strong internal controls and audit readiness across AP processes.Implement SOPs and policies for vendor onboarding, invoice approval, and payment terms.Team & Process Management :
Lead a team of AP executives and support capacity-building through training.Drive automation of AP processes via ERP systems (e.g., Tally, SAP, Zoho, NetSuite).Continuously improve turnaround times, accuracy, and vendor satisfaction.Audit & Reporting :
Support internal, statutory, and tax audits with relevant schedules and reports.Generate AP ageing reports, payment forecast reports, and vendor spend analysis.Provide regular MIS and dashboards to the Finance CA / MBA (Finance) / M.Com / B.Com with relevant AP experience6-9 years of experience in accounts payable, preferably in an e-commerce or startup environmentKey Skills :
Strong knowledge of accounting principles, GST, TDS, and vendor lifecycleProficiency in Tally, Zoho Books, SAP, or other ERPsStrong reconciliation, analytical, and Excel skillsTeam management and cross-functional coordination experienceProcess mindset with an ability to thrive in high-growth environmentsPreferred Experience :
Experience in managing large volumes of marketplace / vendor reconciliationsExposure to e-commerce platforms (Amazon, Flipkart, Nykaa, etc.)Hands-on experience with automation or invoice workflow tools(ref : iimjobs.com)