Executive Assistant-CMD Office

The incumbent should have an experience of working with promoter driven family business along with following responsibilities :

• Manage CMD Office’s electronic agenda, organize meetings, assess priority of appointment and reallocation as necessary with internal associates and external contacts at all levels of seniority
• Manage international travel arrangements coordinating Visas, logistics and itineraries
• Prepare communications such as daily or strategic emails and memos
• Coordinate with the internal senior level stakeholders for producing briefing documents, reports, and presentations on a wide variety of subjects / topics
• Prepare meetings, agendas and pre-meeting briefings as well as manage arrangements for the same
• Meet and greet visitors at all levels of seniority. Screen calls, enquiries and requests, and deal with them appropriately
• Maintain records of the CMD office’s contacts and data, follow-up and keep the records updated
• Manage payment and expenses, complying with company policies
• Adhere to all company and departmental policies and ensure all services standards are compliant with company policies regarding security, confidentiality, sustainability, and social responsibility
• Strong hand-on exposure in Microsoft Office Tools / Applications.
• Excellent communication skills in English with an ability to produce high quality emails and messages to individuals at all levels of the organization.