Senior Human Resources & Office Administration Executive

Join Ultima Markets

Ultima Markets is a multi-asset trading platform with various global offerings to adapt to investors from all walks of life. Investors trading on our platform get access to CFD financial instruments, including Forex, Commodities, Indices and Shares.

As a client-oriented broker, we aim to offer a wide range of products to suit the needs of various clients. Until now, we have served clients from 172 countries and regions with our trustworthy services and well-built trading systems.

To learn more about our company, please visit our website : https : / / www.ultimamarkets.com.

Responsibilities :

• Employee Compensation & Benefit Management
• Ensure accurate and timely payroll processing in compliance with statutory regulations, coordinating closely with finance teams and external vendors to maintain confidentiality and integrity.
• Oversee the processing of employee expense claims in accordance with benefit policies and internal financial controls.
• Maintain and regularly update comprehensive employee records within designated systems to support payroll accuracy and audit requirements.
• Monitor and implement updates to employee benefit plans in line with changes in Indonesian labor laws and company policies.
• Recruitment & Employee Onboarding
• Manage the end-to-end recruitment process, including job postings, resume screening, proactive candidate sourcing, conducting phone screenings, coordinating interview schedules, and supporting hiring managers in candidate evaluation and selection.
• Coordinate end-to-end onboarding for new hires by preparing documentation, arranging orientation sessions, and collaborating with cross-functional and regional teams (e.g. IT, HQ HR) to ensure a seamless integration process.
• General HR Administrative Tasks
• Manage accurate tracking and maintenance of employee attendance records via the designated attendance management system, providing regular reports to management.
• Administer employee leave requests and approvals, ensuring adherence to company policies and relevant labor regulations, with timely reporting to management.
• Office Operations & Vendor Management
• Oversee smooth daily office operations, coordinating maintenance, repairs, and housekeeping services to maintain an optimal work environment. Manage procurement and inventory control for office supplies and equipment, ensuring operational efficiency.
• Liaise with office space vendors, service providers, and external contractors to effectively manage leases, contracts, and service agreements.
• Lead projects for new office locations, ensuring alignment with company requirements, budget parameters, and operational objectives, when necessary.
• Oversee all aspects of office setup logistics, including furnishing, utilities, and infrastructure readiness, to facilitate seamless transitions, when necessary.

Experience and Qualifications :