Assistant Manager Human Resources

Roles and Responsibilities – Assistant Manager (HR & Payroll Administration)

1. Payroll Administration

Manage

end-to-end payroll processing

for all divisions through HR software such as

GRYT HR ,

PeopleStrong , or any other ERP system.

Ensure accuracy in

attendance, leave records, and statutory deductions

before final payroll release.

Conduct

monthly internal checks

to prevent mismatches between attendance and payroll registers.

Maintain payroll approval trail and ensure

timely disbursement

of salaries as per management schedule.

Support internal and statutory audit teams by providing verified payroll data and justifications promptly.

2. Compliance & Statutory Management

Ensure adherence to all statutory compliance requirements including

PF, ESI, Gratuity, Bonus, LWF, and Professional Tax .

Monitor

timely remittance

of all statutory payments and maintain necessary proof of submission.

Keep all

compliance registers and records

updated in both digital and physical formats for audit reference.

Coordinate with statutory authorities, auditors, and consultants for

inspections, notices, or queries .

Implement corrective and preventive measures based on

audit observations .

3. HR Data Management

Maintain and update

employee master data , payroll history, and HR analytics in the ERP system.

Ensure

data accuracy, confidentiality, and completeness

of all employee-related information.

Periodically review and deactivate resigned employee records from the ERP.

Ensure all employee documents are uploaded in the system (ID proof, bank details, and statutory forms).

Prepare monthly HR dashboards for management, covering headcount, attrition, and compliance status.

4. Coordination & Support

Liaise with

Accounts, Admin, and Divisional HR teams

to resolve payroll or employee-related queries promptly.

Coordinate with ERP / IT teams for system-related issues, updates, and integration improvements.

Facilitate internal audit processes — providing required data, validating findings, and ensuring closure of audit points.

Submit monthly

Payroll and Compliance MIS Reports

to Management by the 5th of every month.

Ensure smooth coordination during

ERP audits and software migrations .

5. Internal Audit & Control Responsibilities

Act as the

first point of contact for payroll and HR audit clarifications .

Review all audit observations, prepare department replies, and implement corrective actions.

Maintain a

Payroll & Compliance Audit Tracker

to ensure timely closure of open points.

Strengthen process controls to avoid recurrence of audit issues.