Senior Manager - U.S. Payroll Operations & Reporting

Chandigarh / Mohali, India (Night Shift)

About Jabi Trucking

Jabi Trucking is a fast-growing California trucking company known for reliability, precision, and world-class client service. Our India team supports billing, operations, payroll, compliance, and analytics to keep projects moving and cashflow predictable.

About The Role

We are seeking a Senior Manager - U.S. Payroll Operations & Reporting to lead our end-to-end project payroll reporting function. The role involves managing the complete payroll reporting cycle — from data intake and validation to final portal submission — while ensuring every report is accurate, compliant, and on time.

This position requires a strong leader who can design efficient processes, enforce accountability, and communicate seamlessly with U.S. stakeholders. You'll lead a performance-oriented team that delivers error-free reporting and continuous process improvements

Key Responsibilities :

• Manage the full payroll reporting flow for U.S. public works and heavy-civil projects — from paystub / timecard intake → data validation → packaging → portal submission.
• Establish and enforce SOPs, trackers, and checklists to ensure accuracy, compliance, and audit readiness.
• Lead, train, and evaluate a high-performance reporting team, ensuring adherence to SLAs and KPIs.
• Maintain master schedules and due-date trackers; proactively identify risks and prevent submission delays.
• Collaborate cross-functionally with HR / Driver Compliance, Dispatch, Billing / AR, and U.S. Project Leads for seamless coordination.
• Publish weekly reports summarizing submissions, pending items, and corrective actions.
• Build and manage Excel / Google Sheets dashboards using lookups, pivots, and data validation to improve accuracy and visibility.
• Implement process automation using Power Query, Apps Script, or similar tools to reduce manual errors.
• Maintain clean, well-structured documentation and audit-ready files.
• Communicate professionally with U.S. stakeholders through calls and written reports.

Requirements

Benefits

At Jabi Trucking, you'll play a key role in a fast-moving U.S. operations team where accuracy and reliability drive business success. You'll have the opportunity to :

Skills Required

google apps script , Pivot Tables, Vlookup, google sheets , Data Validation, Excel, Power Query