Company Secretary

JOB DESCRIPTION

1. Secretarial :

i. Conducting / Documenting for Board Meetings / CSR Committee Meetings / Annual General Meetings / Shareholder metings alongwith documentation for circular resolutions in accordance with the Companies Act, 2013 and Rules & regulations thereof.

ii. Maintaining & updating all the statutory registers / records etc.

iii. Ensuring abidance with event based & annual secretarial compliances.

2. Legal :

i. Drafting & vetting of legal-commercial documentation for the Company including commercial agreements, NDA’s, MOU’s, claim letters

ii. Responsible for keeping stakeholders aware and informed of obligations in these arrangements

iii. Also enabling the finalization of company’s policies / terms & conditions; replies to notices / orders / letters from Customers; replies to statutory letters etc.

3. Legal advisory :

i. Works as an advisor to the Board by suggesting the role and power of the Board and Directors of the Company – the boundaries defined under Companies Act, Articles-Memorandum

ii. Present to Board, Corporate, Company management and cross functional teams impact assessment of regulatory changes

iii. Will be the legal advisor of the Company including during litigation / court matters by advising on the company’s rights and obligations, by taking the deep subject knowledge from the experts / outside advisors.

4. Other acts :

i. Responsible for compliance and reporting under FEMA and RBI mandated requirements.

ii. Key partnering in ensuring compliance of the Company as per Delegation of Authority – local, global and statutory.

iii. Additional responsibilities include monitoring Bank Guarantee and similar requirements including new to surrender and controlling the open risk to the Company from the same.

iv. The role looks after treasury and is involved in active liasing with banks for various funded and non-funded facilities of the Company

5. Compliance management :

i. Responsible for overall compliance environment of the Company

ii. Adherence to relevant laws and regulations, as well as company internal policies and procedures

iii. Ownership of Compliance Management Tool.

iv. Oversee the maintenance of statutory records of the Company like statutory registrations and renewals, statutory compliance records and registers

6. Others :

i. Responsible for the application, tracking the progress and renewal of all IP, Trademark and Copyright related filings including coordinating with the third- party administrators.

ii. Responsible for directing the Company’s strategic approach in its CSR initiatives

iii. Responsible for coordinating with the Legal and Secretarial team at the Group Corporate level and ensuring strict implementation of the International Subsidiaries Policy.

FUNCTIONAL COMPETENCIES

1. Good drafting skills

2. Updated knowledge about local laws with special impetus on the Companies Act, 2013.

3. Understanding of all laws impacting manufacturing set up and export unit will be added advantage.

EDUCATION and EXPERIENCE

ICSI membership

LLB degree

Minimum of 5 years of experience.

KEY RELATIONSHIPS

Internal : Finance; Cross functional stakeholders of the Company; Global Legal & Compliance Team.

External : Secretarial & Legal consultants.

PERSONAL TRAIT / PROFILE

1. Good communication skills & grasping power

2. Assertive & Hardworking.

3. Ever learning attitude

OTHER SKILLS : Excellent command over English is a must.

Proficiency in use of MS Office.

WHO IS GILBARCO VEEDER-ROOT

Gilbarco Veeder-Root, a Vontier company, is the worldwide technology leader for retail and commercial fueling operations, offering the broadest range of integrated solutions from the forecourt to the convenience store and head office. For over 150 years, Gilbarco has earned the trust of its customers by providing long-term partnership, uncompromising support, and proven reliability. Major product lines include fuel dispensers, tank gauges and fleet management systems.

WHO IS VONTIER

At Vontier, we empower you to steer your career in the direction of success with a dynamic, innovative, and inclusive environment.

Our commitment to personal growth, work-life balance, and collaboration fuels a culture where your contributions drive meaningful change. We provide the roadmap for continuous learning, allowing creativity to flourish and ideas to accelerate into impactful solutions that contribute to a sustainable future.

Join our community of passionate people who work together to navigate challenges and seize opportunities. At Vontier, you are not on this journey alone-we are dedicated to equipping you with the tools and support needed to fuel your innovation, lead with impact, and thrive both personally and professionally.

Together, let’s enable the way the world moves!