Job descriptionJob Title: EA to CEO [Executive Assistant to CEO] Department: Business Management Location: Naranpura, Ahmedabad Experience Required: Minimum 2+ year About the Company: Aeronfly Group is a privately held company and part of a growing group that includes AeronPay and Aeronfly and Many More. We are committed to innovation, performance, and excellence across digital finance and aviation-related services. At AeronPay, we are redefining the digital payments and financial technology landscape. As one of India’s fastest-growing Fintech brands, we offer secure, user-friendly, and innovative payment solutions for individuals, merchants, and enterprises. We believe in integrity, innovation, and a customer-first mindset. Our culture thrives on collaboration, performance, and continuous learning. As we expand, we are looking for dedicated professionals to be part of our journey and help us achieve new milestones. Job Summary: We are seeking a highly motivated and organized Executive Assistant to support the CEO. The ideal candidate will possess excellent communication skills, the ability to multitask, and a proactive approach to managing daily tasks and responsibilities. This role requires a high level of discretion and the ability to handle sensitive information with professionalism. Key Responsibilities: 1. Administrative Support: - Manage the CEO’s calendar, schedule meetings, and coordinate appointments. - Organize and maintain files and records, ensuring confidentiality. - Handle correspondence, including emails, phone calls, and mail. - Prepare and edit reports, presentations, and other documents as needed. 2. Meeting Coordination: - Arrange and coordinate internal and external meetings, including logistics and materials preparation. - Take detailed meeting minutes and follow up on action items. - Assist in the preparation of agendas and ensure timely distribution of materials. 3. Travel Arrangements: - Plan and coordinate domestic and international travel, including flights, accommodations, and itineraries. - Prepare travel expense reports and ensure timely reimbursement. 4. Communication Liaison: - Serve as the primary point of contact between the CEO and internal/external stakeholders. - Manage incoming and outgoing communications on behalf of the CEO. - Ensure effective communication flow within the organization. 5. Project Management: - Assist in the planning and execution of special projects and initiatives. - Track progress and provide regular updates to the CEO. - Collaborate with other departments to ensure project alignment and completion. 6. Research and Analysis: - Conduct research and gather information on various topics as requested by the CEO. - Analyze data and prepare reports to support decision-making processes. 7. Event Planning: - Organize and coordinate company events, conferences, and executive off-sites. - Manage event logistics, including venue selection, catering, and guest lists. 8. Confidentiality and Discretion: - Handle sensitive and confidential information with the utmost discretion. - Maintain a high level of integrity and professionalism at all times. 9. Miscellaneous Tasks: - Assist with personal tasks and errands for the CEO as needed. - Support other members of the executive team as required. Requirements: - Bachelor’s degree in Business Administration or a related field. - Proven experience as an executive assistant or similar role. - Excellent verbal and written communication skills. - Strong organizational and time-management skills. - Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). - Ability to work independently and prioritize tasks effectively. - Strong attention to detail and problem-solving abilities. - High level of discretion and confidentiality. What We Offer This is a critical role within the executive team, offering exposure to high-level decision-making and organizational leadership. You will play a key role in enabling the CEO to lead effectively and drive the company’s mission forward.
