Executive Assistant – Founder's Office

About GrowQR AI GrowQR AI is building the future of work — an agentic AI platform reimagining white-collar hiring and the entire employee lifecycle. From sourcing and screening to onboarding, performance, and retention, GrowQR AI deploys intelligent agents that bring speed, precision, and human judgment together at scale. We are a fast-moving, founder-led organization where ideas move quickly from thought to execution, and we're looking for someone who can help us protect and multiply the founder's most valuable resource: focus. About the Role A product begins in a mind, and a mind is shaped by the environment around it. Every interruption, every moment of chaos or clarity, every inefficiency or breakthrough finds its way into the product being built. At GrowQR AI, we understand that building a great organization requires deliberate facilitation - someone who curates the founder's environment so the best ideas can surface and scale. As Executive Assistant to the Founder's Office, you will act as a force multiplier for the founder. This is not administrative support in the traditional sense — it is context management, priority orchestration, and execution enablement. You will ensure that time, attention, and decisions are consistently directed toward the highest-leverage outcomes, while shielding the founder from avoidable noise. This role demands judgment, discretion, anticipation, and ownership - not just task execution. What You'll Own Founder's Office & Stakeholder Management Support GrowQR AI's internal and external stakeholders with communication, coordination, and information presentation Maintain strict confidentiality, discretion, and trust in handling sensitive information Own all stakeholder interactions on behalf of the founder — investors, employees, vendors, and customers Manage outbound and inbound communication flow across industry contacts, leaders, and candidates Draft emails, manage follow-ups, and handle calls on the founder's behalf Ensure no thread goes cold — close loops without founder intervention Calendar & Time Gatekeeping Own the founder's calendar end-to-end Negotiate meeting slots to fit the founder's working rhythm and protect deep-focus time for thinking and building Build and enforce a meeting prioritization framework that minimizes decision delays Cluster related meetings to reduce context-switching fatigue Default bias: fewer, denser, more intentional calendar blocks Meetings & Information Flow Gather background on meeting participants and keep the founder informed and prepared ahead of every engagement Formulate clear agendas, shadow meetings, and follow up on resulting action items Prepare executive reports and regularly scheduled administrative reports Ensure smooth flow of information across the organization to support broader business operations Proactively identify workflow inefficiencies and recommend improvements to reduce friction for the founder Operations & Compliance Track leave announcements and follow up on necessary approvals Manage international travel itineraries for the founder and team, including visa processing and vendor coordination to resolve travel disruptions Arrange office and leadership visits, and coordinate internal events and all-hands meetings Support statutory audit compliance - sending notices, gathering attendance, and documenting board resolutions for board meetings and AGMs, in coordination with the Company Secretary Coordinate legal agreement drafting with legal consultants — proofreading, documentation verification, and preparation of agreements and NDAs What Will Help You Succeed Strong ability to grasp context quickly and prioritize based on urgency and importance Comfort operating in ambiguous, fast-changing environments without predefined SOPs Excellent written and verbal communication — clear, concise, and outcome-focused High emotional intelligence, particularly in managing founder bandwidth Strong organizational skills for managing calendars, priorities, and follow-ups at scale Sound judgment on when to act independently versus when to escalate Ability to anticipate needs rather than wait for instructions Experience That Will Accelerate You Experience supporting senior leaders or founders in fast-paced environments Exposure to startups, scale-ups, or founder-led organizations Experience managing multiple stakeholders across functions and time zones Familiarity with tools such as Microsoft 365, calendar systems, task trackers, and documentation platforms Experience in roles requiring discretion, trust, and the handling of sensitive information Core Requirements 2 to 5 years of experience operating as an Executive Assistant, Operations Associate, or in a comparable high-velocity environment. Flawless written and verbal English communication skills, with the capability to seamlessly shift from drafting precise investor briefings to engaging candidate outreach. High proficiency with Google Workspace, Slack, Excel, and other standard tools essential for modern team workflows.