Company Secretary

A. Corporate Governance & Board Management - Governance Stewardship - Serve as the custodian of corporate governance practices across the organisation. - Strengthen governance frameworks, compliance structures, and policy systems aligned with business growth and IPO preparedness. - Ensure adherence to Companies Act, 2013, SEBI regulations LODR, SDD, IDR , UPSI regulations (as applicable), secretarial standards, and other corporate governance requirements. - Advise leadership on governance implications of strategic, operational, financial, and organisational decisions. - Lead the implementation of the organisation in transitioning toward institutional and listed-company governance standards. - Board & Committee Management - Manage end-to-end Board, Committee, AGM, and EGM processes. - Prepare agendas, notices, Board papers, presentations, resolutions, and minutes. - Ensure timely circulation of governance materials and maintenance of decision records. - Track closure of action items arising from Board and Committee meetings. - Support Directors and management on governance responsibilities, disclosures, and statutory obligations. - Facilitate effective Board functioning and governance transparency. - Policy & Governance Frameworks - Develop and strengthen governance policies, delegation matrices, compliance trackers, and approval frameworks. - Lead implementation of governance mechanisms aligned with future listing requirements. - Build governance documentation systems and reporting structures to improve organisational control and accountability. - - B. Regulatory, Secretarial & Compliance Management - Secretarial Compliance - Ensure end-to-end compliance under the Companies Act, 2013 and allied corporate laws. - Manage all Stock Exchange filings, statutory returns, disclosures, resolutions, and regulatory submissions. - Maintain statutory registers, minutes books, disclosures, records, and secretarial documentation. - Ensure timely filing of annual returns, financial statements, and event-based compliances. - Drive and ensure secretarial audits and compliance certifications. - Regulatory Coordination - Liaise with Registrar of Companies (ROC), Ministry of Corporate Affairs (MCA), SEBI, stock exchanges (as applicable), and other regulatory authorities. - Monitor changes in applicable laws, governance standards, and compliance requirements. - Proactively assess compliance impact and drive implementation across the organisation. - Drive and ensure with external consultants, legal counsel, merchant bankers, and advisors during strategic and IPO-related initiatives. Institutional Governance & Investor Readiness Build governance culture aligned with institutional investor expectations. • Ensure high standards of disclosure discipline, compliance transparency, and Board effectiveness. • Strengthen governance frameworks to support future public market participation and institutional funding. IPO & Institutional Readiness Lead and coordinate IPO readiness and listing-related activities including: - DRHP preparation support - Due diligence coordination - Secretarial due diligence - Corporate restructuring support - Capital restructuring and pre-IPO compliance alignment - SEBI and Stock Exchange coordination - Corporate governance readiness - Investor and disclosure readiness - • Work closely with Merchant Bankers, Legal Counsels, Auditors, Registrars, and other IPO intermediaries throughout the IPO lifecycle. C. Risk, Legal & Governance Controls - Governance Risk Management - Identify and monitor governance, regulatory, and statutory compliance risks. - Build proactive compliance monitoring mechanisms to prevent legal and regulatory exposure. - Ensure closure of governance gaps, audit observations, and compliance action items. - Support leadership with risk-informed governance recommendations. - Legal & Documentation Coordination - Coordinate with legal advisors on contracts, agreements, notices, litigation-related documentation, and regulatory correspondence. - Support vetting and maintenance of key commercial and legal agreements. - Ensure confidentiality, integrity, and systematic maintenance of governance and legal records. - Support compliance-related documentation for financing, expansion, restructuring, and strategic transactions. D. Operational Excellence & Institutionalisation - Process Excellence - Drive standardisation and digitisation of secretarial and governance processes. - Build scalable compliance systems and governance trackers across AMW’s operations. - Coordinate with plant locations and corporate teams for timely compliance submissions and governance documentation. - Improve process efficiency, compliance visibility, and reporting discipline. - Cross-Functional Governance Integration - Work closely with Finance, HR, Operations, Legal, and Plant leadership teams on governance-linked matters. - Support compliance alignment across labour laws, POSH, CSR, related-party transactions, documentation controls, and statutory reporting. - Act as a central governance coordination point across functions and entities. E. Listed Company & SEBI Compliance Management Ensure compliance with SEBI (LODR) Regulations, 2015 and all applicable stock exchange requirements. • Handle compliance relating to SEBI PIT Regulations including: - UPSI management - Structured Digital Database (SDD) - Trading Window controls - Code of Conduct administration - Designated Persons compliance Insider trading monitoring and reporting. • Manage Board disclosures, corporate announcements, stock exchange filings, and governance reporting. • Ensure compliance with Corporate Governance requirements applicable to listed entities. • Coordinate with RTA, Depositories, Stock Exchanges, and SEBI-related intermediaries. • Drive implementation of governance and compliance systems required for listed-company operations. • Support investor communication, governance disclosures, and institutional compliance frameworks.