Administrative Manager

Roles & Responsibilities:

Vendor & Tech Management:

• Source, onboard, and manage vendors for IT, internet, facility services, and office infrastructure.
• Oversee SaaS subscriptions, renewals, and maintain software license compliance and asset registers.
• Negotiate contracts, track SLAs, and ensure timely support from vendors.
• Coordinate with internal IT for laptop procurement, inventory audits, and disposal planning.

Travel, Visa & Logistics:

• Manage end-to-end travel logistics for employees and leadership.
• Coordinate business visa applications including documentation, consulate appointments, and agency follow-ups.
• Ensure travel policies are followed and maintain clear documentation for reimbursements and audits.
• Organize team relocations, executive visits, and logistics for external guests or candidates.

Office Operations & Facilities:

• Supervise daily operations including housekeeping, pantry, security, and vendor SLAs.
• Maintain seating plans, desk allocations, and support hybrid/WFH setups.
• Manage access control systems and visitor logs.
• Implement and maintain workplace health & safety protocols.

Events & Offsite Coordination:

• Plan logistics for team events, leadership offsites, town halls, and workshops.
• Coordinate with venues, travel partners, caterers, and internal stakeholders.
• Ensure event-day readiness with backups for power, connectivity, and equipment.

Cross-functional & Admin Support:

• Collaborate with HR and IT for employee onboarding/offboarding, desk setups, kits, and documentation.
• Handle ad-hoc admin tasks: courier, shipping, vendor payments, and repair requests.
• Maintain documentation for audits, policy compliance, and procurement history.
• Support internal communication on facilities, travel updates, and office notices.

Skills Required
Microsoft Office Suite, Vendor Management, Event Planning