Cialfo is a leading platform connecting students, higher education institutions, and counselors through technology-driven solutions. Launched in 2017 with a mission to make education accessible to 100 million students, Cialfo provides a range of mobile and web solutions to students, K-12 institutions, and higher education institutions. We're one of the fastest-growing tech startups in the region, consistently charting new heights!
About This Role
We are seeking a dynamic and detail-oriented
Event Specialist to join our team based in
New Delhi, India. The ideal candidate is passionate about event management, thrives in a fast-paced environment, and is eager to work on global events with a focus on execution, coordination, and innovation. This is an opportunity to be part of a vibrant team and contribute to impactful events that enhance our global presence.
What You Will Be Doing - Event Operations & Coordination
- End-to-End Event Management Support: Assist in planning and executing global events, including virtual, hybrid, and in-person formats. This includes pre-event logistics, on-site support, and post-event follow-ups.
- Vendor & Venue Coordination: Collaborate with vendors, venues, and third-party partners to ensure smooth event execution, including contracts, setup, and troubleshooting.
- Budget Management Support: Track event expenses & maintain budgets.
- Cross-Functional Collaboration
- Team Collaboration: Work closely with design, content, and sales teams to align event logistics.
- Stakeholder Communication: Coordinate with internal and external stakeholders to ensure clear communication of event objectives, timelines, and deliverables.
- Lead Management: Partner with the sales team for seamless lead handoff post-event, ensuring timely follow-ups and reporting.
- Event Marketing & Reporting
- Event Promotion: Assist in creating and executing event marketing campaigns, including email invites, social media promotions, and landing pages.
- Post-Event Analysis: Gather attendee feedback, compile post-event reports, and share actionable insights to improve future events.
About You - Qualifications
- Bachelor's Degree in the relevant field.
- Experience & Skills
- 2 to 4 years of experience in event coordination or management, preferably in a global or corporate setting.
- The candidate must be willing to travel frequently as part of their responsibilities, including event days, and client meetings.
- Event Tools Expertise: Familiarity with tools like airtable, zoom, or other event platforms.
- Marketing Coordination: Experience supporting marketing campaigns tied to events, including email automation and CRM tools like HubSpot and Airtable.
- Vendor Management: Experience managing external vendors and suppliers, ensuring timely delivery and quality.
- Communication Skills: Excellent verbal and written communication skills for liaising with global teams and external stakeholders.
- Qualities
- Eager to learn and adapt in a fast-paced environment.
- Creative thinking & proactive with an understanding to follow process.
- Strong organizational and multitasking skills, with an eye for detail.
- Detail-oriented with a knack for operational efficiency.
- Team player with a proactive approach to problem-solving.
- Tech-savvy and open to exploring new event management tools and technologies.
You Are A Notch Above If You Have
- Advanced certifications in event planning or project management.
- Experience in the education or SaaS industry.
- Experience in organizing events across multiple time zones.
Skills Required
Hubspot, Event Coordination, Budget Management, Event marketing, Airtable, Vendor Management
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