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Exl
Senior Executive-Marketing Communications-Trade Shows & EventsExl • Noida, India
Senior Executive-Marketing Communications-Trade Shows & Events

Senior Executive-Marketing Communications-Trade Shows & Events

Exl • Noida, India
30+ days ago
Job description
Key Responsibilities

Contract Administration

  • Complete and submit event-related contracts, ensuring accuracy and alignment with internal guidelines
  • Collect necessary documentation and secure required internal approvals
  • Coordinate with EXL's Legal team for contract review and compliance
  • Submit contracts to Procurement for execution and manage routing for signatures
  • Track contract progress and maintain documentation for audit readiness
  • Distribute fully executed agreements to stakeholders and vendors

Vendor Onboarding

  • Guide new vendors through the setup process in EXL's vendor management system
  • Partner with internal teams (e.g., Procurement, Finance) to facilitate timely onboarding
  • Troubleshoot issues related to system access, documentation, or compliance

Invoice Management

  • Ensure vendors submit invoices correctly via the portal and within agreed timelines
  • Monitor invoice status and track payments using a shared invoicing tracker
  • Coordinate with Accounts Payable to address discrepancies and resolve payment issues

Event Calendar and Tracker Maintenance

  • Maintain the master events calendar and project tracker, ensuring all information is current
  • Partner with marketing leads to accurately list and tag events by industry, audience, and campaign
  • Provide visibility to key stakeholders through regular updates and reporting

Event Coordination Support

  • Support attendee registration and list management
  • Participate in team meetings and provide project updates as required
  • Perform other administrative and project-related tasks as assigned

Required Skills & Qualifications

  • 5+ years of experience in an administrative or operations support role
  • Prior experience in event coordination or marketing support is a plus
  • Exceptional attention to detail with a commitment to accuracy and thorough documentation
  • Proactive, self-motivated, and highly resourceful with a bias toward action and results
  • Strong problem-solving skills and ability to manage issues independently
  • Excellent verbal, written, and interpersonal communication skills
  • Ability to build and maintain positive relationships between numerous teams
  • Demonstrated ability to multitask and manage priorities under tight deadlines
  • Proficient in Microsoft Word, Excel, PowerPoint, and other business tools (experience with vendor/contract portals and Salesforce is a plus)
  • Experience with budget creation and maintenance a plus
  • Customer service oriented with a team-player attitude and strong sense of ownership
  • Comfortable navigating matrixed environments and working with cross-functional teams

Skills Required
Microsoft Word, Salesforce
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Senior Executive-Marketing Communications-Trade Shows & Events • Noida, India

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