Project Coordinator-Industrial Automationxexagon • Ahmedabad, India

Project Coordinator-Industrial Automation

xexagon • Ahmedabad, India

8 days ago

Job description

Project Coordination & Support

Assist in preparing project execution plans and schedules.
Coordinate with internal teams and external stakeholders for smooth project flow and

update.

Maintain project trackers and update progress reports.
Documentation & Technical Support
Prepare documentation for client submissions and internal approvals.
Ensure proper filing and version control of project documents.
Procurement & Vendor Follow-up
Help Project Manager to prepare material planning.
Follow up with vendors/ Internal procurement team for timely delivery of raw materials.
Coordinate with logistics/ Transporter for dispatch and delivery tracking.
Material Management
Tracking records of material delivery and inspection reports, Manufacturing progress.
Coordination for the client inspection activity, maintain a record of the client's change

request during inspection and timely circulate it with the respective department to get a

resolution

Support in resolving discrepancies or quality issues during inspection.
Client & Team Communication
Schedule meetings and prepare minutes of meetings (MoMs).
Communicate updates and action items to relevant stakeholders.
Assist in preparing presentations and reports for client reviews.
Invoicing & Payment Support
Coordinate with finance for invoice preparation and submission.
Track payment milestones and follow up with clients for approvals.
Maintain records of invoicing and payment status.

Key Skills Required

Strong organisational and multitasking abilities.
Good communication and interpersonal skills.
Attention to detail and problem-solving mindset.
Ability to work collaboratively in a fast-paced environment.
Microsoft Excel – Data entry, formulas, pivot tables, charts, project tracking.
Microsoft Word – Documentation, report writing, formatting.
Microsoft PowerPoint – Creating presentations for clients and internal reviews.
Microsoft Outlook – Email communication, calendar scheduling.
Data Analysis & reporting -
Excel Advanced Functions – VLOOKUP, INDEX-MATCH, conditional

formatting.

Basic Data Visualization – Charts, graphs, dashboards.

Skills: electrical,invoicing,communication,project,approvals,documentation
Skills Required
Microsoft Excel, Microsoft Word, Microsoft Powerpoint, Data Analysis, Microsoft Outlook

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Project Coordinator-Industrial Automation • Ahmedabad, India

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