Role Summary
The Head – Procurement will be responsible for developing and leading the procurement strategy for all Civil & Interior (C&I) and MEP works across ongoing and upcoming co-working/managed office projects. The role involves vendor development, cost optimization, contract negotiation, budget adherence, and ensuring on-time availability of high-quality materials, equipment, and services. A strong understanding of construction, fit-out, and building engineering systems is essential.
Key Responsibilities
1. Procurement Strategy & Planning
- Develop and execute the end-to-end procurement strategy for C&I and MEP categories.
- Work closely with Projects, Design, Finance, and Facility Management teams to understand project demands, timelines, and specifications.
- Prepare annual and project-wise procurement plans aligned with budget approvals.
2. Vendor Management & Sourcing
- Identify, evaluate, and onboard reliable vendors/contractors for civil works, interiors, electrical systems, HVAC, plumbing, fire-fighting, and ELV systems.
- Build long-term vendor partnerships ensuring quality, delivery reliability, and competitive pricing.
- Lead RFI/RFQ/RFP processes, vendor audits, and performance evaluations.
3. Contracting & Negotiation
- Lead negotiations for contracts, rate agreements, and service-level agreements, ensuring cost savings without compromising quality.
- Draft and manage work contracts, supply agreements, and framework contracts.
- Ensure compliance with statutory, safety, and corporate governance requirements.
4. Cost Control & Budget Management
- Monitor procurement budgets for all projects and track variances.
- Implement value engineering opportunities to reduce costs and improve design efficiency.
- Create cost benchmarks and maintain updated price indices for key C&I and MEP materials.
5. Process Excellence & Compliance
- Implement standardized procurement processes, documentation, and MIS systems.
- Ensure adherence to company's procurement policies, ethical practices, and ISO standards (if applicable).
- Collaborate with finance for PO creation, vendor payments, GRN, and reconciliation.
6. Project Coordination & Delivery
- Ensure timely delivery of materials, equipment, and contractor mobilization as per project schedules.
- Resolve supply chain bottlenecks and escalate risks where required.
- Coordinate with site teams for inspections, approvals, and technical compliance.
7. Inventory & Logistics Oversight
- Oversee logistics arrangements, warehousing, and inventory management for multi-city operations.
- Optimize transportation and storage costs and reduce wastage/pilferage.
8. Team Leadership
- Lead and mentor the procurement team, including category managers, buyers, and coordinators.
- Foster a culture of transparency, accountability, and continuous improvement.
Key Requirements
Education
- Bachelor's degree in Engineering (Civil/Mechanical/Electrical) preferred.
- MBA in Supply Chain/Operations is an added advantage.
Experience
- 10–15+ years of procurement experience in real estate, co-working, commercial fit-out
- Strong background in C&I and MEP procurement including interiors, electrical systems, HVAC, plumbing, ELV, and fire-fighting.
- Proven track record of managing multi-location projects and high-value procurements.
Technical Skills
- Understanding of bill of quantities (BOQ), drawings, technical specifications, and project schedules.
- Expertise in contracting, tendering, rate analysis, and vendor management.
Behavioral Competencies
- Leadership
- Strong negotiation and analytical skills.
- Excellent communication and stakeholder management.
- High integrity, result-orientation, and ability to work under tight deadlines.
Skills Required
Inventory Management, Strategy, Cost Control, Tendering, Budget Management, Contract Negotiation, Process Excellence, Rate Analysis, Vendor Management
