Executive - Accounts Payable (PTP)

Key Responsibilities :

1. Invoice processing

Review and verify incoming invoices for accuracy, completeness, and adherence to company policies and procedures.

Ensure that all relevant supporting documentation are attached to invoices.

Match invoices with corresponding purchase orders and receipts to ensure accuracy.

2. Expense management

Process and review employee expense reports, ensuring accurate documentation, adherence to company policies, and compliance with relevant regulations.

Verify receipts, invoices, and other supporting documents for accuracy and completeness.

Identify and rectify discrepancies, errors, or policy violations in expense reports.

Stay up to date with company travel and expense policies.

Provide guidance to employees on expense reporting procedures, policy compliance, and best practices.

Monitor and enforce adherence to company policies to prevent fraudulent or non-compliant expense submissions.

3. Data entry and support

Enter invoice details accurately into the accounting system or invoice processing software.

Monitor and execute T&E file transfers in system.

Maintain interface with departmental personnel to provide information to verify or support records and ensure compliance with established policies and procedures.

Maintain comprehensive and organized records of invoices and related documentation.

Undertake any other ad-hoc duties assigned and administrative support.

4. Discrepancy resolution

Investigate and resolve any discrepancies or issues related to invoice & T&E processing.

Communicate effectively with vendors, suppliers, and internal teams to resolve discrepancies promptly.

Escalate issues to the team leader as appropriate.

5. Compliance and reporting

Ensure compliance with company policies, industry regulations, and legal requirements related to invoice processing.

Generate regular and ad-hoc reports for management, highlighting invoice status, key performance indicators and invoice processing improvements.

Generate regular and ad-hoc travel expense reports for management review, highlighting trends and insights.

Assist with auditor and / or internal stakeholder requests, including providing copies of invoices / expense reports as required and answering related queries as they arise.

6. Process improvement

Continuously identify opportunities to streamline and enhance the invoice processing workflow.

Propose and support implementation of PTP process improvements to increase efficiency and accuracy.

7. Vendor relations

Develop and maintain positive relationships with vendors and suppliers.

Address vendor inquiries and concerns professionally and promptly.

Who are we looking for?

Education :

Bachelor s degree in finance, Accounting, Business Administration, or a related field.

Relevant certifications or additional qualifications are a plus.

Experience :

Minimum 2 to 4 years of experience in invoice processing, accounts payable, or similar roles is required.

Experience working in a financial shared services environment is preferred but not mandatory.

Proven track record of process improvement and optimization initiatives within invoice processing or related financial processes will be advantageous.

Key Skills :

Proficiency in using enterprise-level financial software and systems, such as [SAP S / 4HANA, or Microsoft Dynamics].

Excellent command of Microsoft Excel, including pivot tables, complex formulas, and data manipulation techniques to facilitate financial analysis and reporting.

Ability to analyze invoices and financial data to identify discrepancies and irregularities.

Proficiency in using expense management software or tools for processing and tracking expenses.

Experience with tools such as Concur, AP Console or similar platforms is highly desirable.

Working knowledge of basic accounting practices, legalities and compliances pertaining to direct and indirect tax regulations in India.

Skills :

Candidate should be well versed in English.

Strong attention to detail, accuracy, and commitment to data integrity.

Excellent analytical and problem-solving skills to identify issues and propose solutions.

Effective communication skills to interact with various stakeholders, including finance teams, auditors, and management.

Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

Team player with the capability to collaborate across departments, geographies, and cultures. Proactive attitude towards process improvement and the ability to drive change.