Billing & Accounts Administrator (AP / AR)

Role Purpose

Own Telelink’s end-to-end billing and collections cycle and keep cashflow smooth. You’ll raise accurate invoices, manage accounts payable / receivable, reconcile bank feeds, and provide clean month-end numbers so the team can move fast.

Key Responsibilities

• Billing & Invoicing
• Generate sales invoices from CRM / work orders; maintain price lists & contract terms.
• Issue credits / adjustments; ensure GST / BAS compliance and correct chart coding.
• Accounts Receivable
• Allocate receipts, monitor ageing, follow up overdue accounts, and manage payment plans.
• Reduce DSO through proactive reminders and clear dispute resolution.
• Accounts Payable
• Process supplier invoices & expenses, match to POs, schedule payments, maintain vendor records.
• Banking & Reconciliations
• Daily bank feed reconciliation; investigate variances; maintain petty cash / corporate cards.
• Reporting & Compliance
• Weekly AR / AP summaries, cashflow forecasts, month-end journals and accruals.
• Support BAS preparation with external accountant; maintain audit-ready records.
• Process & Systems
• Improve billing workflows and approval paths; document SOPs.
• Keep finance data in sync between Xero / MYOB (or equivalent) and the CRM.
• Internal & Customer Support
• Be the first point of contact for invoice queries; support Sales / Projects with quote-to-cash hygiene.

Success Metrics (KPIs)

60 days

Skills & Experience

Qualifications

What We Offer