Job Title : Personal Secretary
Location : Pune, India
Experience : 3–6 years
Employment Type : Full-time
About ALIV Regenerative Wellness
ALIV is a premier regenerative wellness clinic based in Pune, co-founded by Rishi Tandulwadkar and led by Dr. Sunita Tandulwadkar. The clinic combines cutting-edge regenerative medicine with holistic wellness and aesthetics, offering personalized care in a sophisticated, client-focused environment.
Role Overview
We are looking for a well-spoken, detail-oriented, and discreet Personal Secretary to support senior leadership in both professional and personal affairs. The ideal candidate will be resourceful, highly organized, and comfortable handling sensitive information with complete confidentiality.
Key Responsibilities
Administrative Support
- Manage and organize calendars, meetings, appointments, and travel plans.
- Draft, review, and manage correspondence including emails, letters, and memos.
- Coordinate with internal staff and external stakeholders on behalf of leadership.
Personal Assistance
Handle select personal tasks such as reservations, errands, shopping, and reminders.Assist with personal event planning, gifts, schedules, and family coordination when required.Maintain documentation, confidential records, and follow-up trackers.Communication & Liaison
Serve as the point of contact between senior management and external parties (vendors, clients, partners).Coordinate appointments with clients, doctors, and wellness professionals.Assist with hospitality arrangements for visitors and VIP guests.Task & Time Management
Prioritize and track daily action items to ensure timely completion.Follow up on delegated tasks and provide regular status updates.Maintain a smooth workflow and flag urgent matters proactively.Required Qualifications
Bachelor’s degree in Business Administration, Communications, or Hospitality.3–6 years of experience in a similar role (preferably for a business leader, doctor, or entrepreneur).Fluent in English, Hindi, and preferably Marathi.Proficient in MS Office, Google Workspace, and digital scheduling tools.Excellent organizational, interpersonal, and communication skills.High level of discretion, integrity, and professionalism.Preferred Attributes
Polished and presentable; comfortable interacting with high-profile guests.Calm under pressure and responsive to dynamic priorities.A background in healthcare, hospitality, or wellness environments is a plus.Familiarity with lifestyle management and concierge-level support.What We Offer
An opportunity to work closely with high-impact individuals and contribute to a transformative healthcare brand.Professional and personal growth in a dynamic, purpose-driven setting.Competitive salary and performance-based incentives.