Executive Office Assistant

Job Title : Executive Assistant cum Office Manager

Location New Delhi

Qualifications

Graduate

3–4 years experience in EA / Secretarial / Office Management roles (preferably in a law firm )

Strong communication (English & Hindi)

Proficient in Mac / Windows, MS Office, Google Workspace, Adobe Acrobat

Excellent organizational, multitasking & confidentiality skills

Basic accounting knowledge (invoices, petty cash, records)

High attention to detail (especially for legal documents)

Key Responsibilities

Office & Staff Management

Oversee daily office operations; supervise support staff

Manage office supplies, vendors & facility maintenance

Calendar & Client Coordination

Manage Founder’s calendar, meetings, and court dates

Handle client calls / emails and maintain communication records

Legal Documentation

Maintain filing system for case files & legal papers

Prepare OCR / paginated documents for court filings

Travel Management

Arrange travel for Founder & Advisors (flights, hotels, transport)

Coordinate travel with business / court schedules

Finance Support

Manage petty cash & basic accounting records

Process reimbursements and vendor invoices

Negotiate with vendors for best rates

Confidentiality & Compliance

Maintain strict confidentiality of Firm & Client information

Ensure adherence to legal and office protocols

Additional Tasks

Assist Founder with admin & occasional personal tasks

Perform other duties as assigned