This job offer is not available in your country.
(19 / 10 / 2025) Event Executive / Coordinator
MIT ADT UniversityIndia11 hours ago
Job descriptionServe as the primary point of contact for routine follow-up with approved vendors (catering, printing, transportation, sound / lights, decor). Assist the Event Manager / Lead in collecting quotations, comparing bids, and preparing documentation for vendor contracts. Ensure vendors adhere strictly to the agreed-upon contract terms, delivery schedules, and quality standards. Coordinate vendor access to the venue, supervise setup and dismantling, and confirm final delivery / service completion. Assist in collecting and verifying vendor invoices for payment processing. Provide high-level administrative support to the Event Manager / Lead, including scheduling meetings, preparing presentations, and compiling reports. Manage the event registration process, including setting up online / offline registration systems, coordinating badge printing, and managing the on-site registration desk. Oversee the coordination and management of student volunteers, including scheduling, training, and supervision on event days. Act as a runner or ground supervisor during events, swiftly addressing minor issues, directing guests, and coordinating between different operational zones. Assist with guest hospitality, including managing accommodation, travel arrangements, and local transportation for VIPs and speakers. Assist with the efficient breakdown and cleanup of event venues, ensuring the campus space is returned to its original condition promptly. Gather feedback forms, compile attendance data, and assist in preparing the initial draft of the post-event logistical report. Organize and reconcile all event materials, inventory, and documentation (e.g., photographs, videos, press clippings). Assist the Communications Department with the distribution of promotional materials on campus and through other designated channels. Ensure all temporary branding elements (banners, signage, backdrops) are correctly displayed as per brand guidelines. Education : Bachelor’s degree in any discipline; a degree / diploma in Event Management or Hospitality is preferable. Experience : 2-4 years of experience in event coordination, or a related administrative role, preferably in a dynamic educational or corporate setting. Strong focus on operational execution, follow-through, and attention to detail. Excellent time management, multi-tasking, and organizational abilities. Proficiency in Microsoft Office (Word, Excel) for managing lists, budgets, and documentation. Effective communication and interpersonal skills, essential for vendor and internal stakeholder coordination. Proven ability to work effectively under pressure and troubleshoot minor issues independently. High degree of professionalism, reliability, and enthusiasm. Willingness to work flexible hours, including weekends and public holidays, especially leading up to and during major events.
About the Company
MIT ADT University is seeking detail-oriented, energetic, and highly organized Event Executives / Coordinators to assist the Event Manager in the day-to-day execution of all university events. This role is crucial for ensuring the smooth delivery of all logistical elements, managing vendor relationships, and providing essential on-site support to guarantee successful and seamless events in alignment with the University’s standards.
About the Role
MIT ADT University is seeking detail-oriented, energetic, and highly organized Event Executives / Coordinators to assist the Event Manager in the day-to-day execution of all university events. This role is crucial for ensuring the smooth delivery of all logistical elements, managing vendor relationships, and providing essential on-site support to guarantee successful and seamless events in alignment with the University’s standards.
Responsibilities
Operational Planning and Logistics Execution
- Assist the Event Manager / Lead in creating and maintaining detailed event checklists, timelines, and floor plans.
- Manage the procurement and tracking of all logistical requirements, including furniture setup, seating arrangements, signage placement, utilities (power, water), and waste management.
- Coordinate internal bookings of university spaces (halls, classrooms, grounds) and manage the logistical needs of various campus departments involved in the event.
- Organize and track inventory of all event-related assets (e.g., banners, registration kits, merchandise, AV equipment).
Vendor Management and Follow-Up
Event Coordination and On-Site Support
Post-Event Duties
Branding and Communication Support
Qualifications
Required Skills
If you are interested for the position please send your profile to hr.resume@mituniversity.edu.in
Create a job alert for this search
Executive Coordinator • India
Related jobs
![[21 / 10 / 2025] Event Manager](https://cdn-logos.talent.com/v1/logo/image?feedcode=attb-in&company_name=MIT%20ADT%20University)
![Executive Search Coordinator [T500-20156]](https://cdn-logos.talent.com/v1/logo/image?feedcode=clickcast-appcast-li-in-cpc&company_name=Talent500)
- Promoted
Event Executive / Coordinator
MIT ADT UniversityIndia MIT ADT University is seeking detail-oriented, energetic, and highly organized Event Executives / Coordinators to assist the Event Manager in the day-to-day execution of all university events.This ro...Show moreLast updated: 5 days ago
- Promoted
- New!
▷ 3 Days Left : Event Executive / Coordinator
MIT ADT UniversityIndia MIT ADT University is seeking detail-oriented, energetic, and highly organized Event Executives / Coordinators to assist the Event Manager in the day-to-day execution of all university events.This ro...Show moreLast updated: 7 hours ago
- Promoted
- New!
Coordination Executive
guma tech marine serviceIndia Administrative Support : Manage executive schedules, make appointments, handle correspondence, and prepare reports and presentations.
Meeting & Coordination : Schedule and organize meetings, set up co...Show moreLast updated: 7 hours ago
- Promoted
- New!
(20 / 10 / 2025) Executive
Alora Advisors LLPIndia Alora Advisors LLP is a professional consultancy specializing in a wide range of financial, tax, legal, and business advisory services.
We focus on Direct and Indirect Taxation, New Business Establi...Show moreLast updated: 7 hours ago
- Promoted
Cultural & Event Coordinator
P P SAVANI UNIVERSITYIndia Key Responsibilities : Event Planning & Coordination Plan, organize, and execute university-level cultural, academic, and social events (festivals, annual day, convocation, seminars, guest lectures,...Show moreLast updated: 26 days ago
- Promoted
- New!
▷ (19 / 10 / 2025) executive / sr. executive
Trident RealtyIndia Become a part of the culture that is motivated to create a change.Explore possibilities in the organisation committed to building the nation.
We are a leading real estate company in India.We believe...Show moreLast updated: 7 hours ago
- Promoted
Operations Associate
Aroza Event CenterNagpur, IN We’re Hiring : Remote Operations Coordinator (Aroza Event Center – USA Events).Aroza Event Center is looking for a Remote Operations Coordinator to support our event operations team in the USA.This ...Show moreLast updated: 2 days ago
- Promoted
Publications Coordinator – Sr Executive
Aimlay Pvt LtdIndia Publications Coordinator – Sr Executive Experience.Minimum 3+ years in Publication Location.Company Description Aimlay Pvt Ltd began by offering educational counseling for students who needed profe...Show moreLast updated: 2 days ago
- Promoted
Event Coordinator
Roshanlal entertainmentIndia Roshanlal Entertainment, a event management company based in Vishakhapatnam, boasts an impressive 15 years of experience in the audiovisual and production, wedding industry.Renowned for its excepti...Show moreLast updated: 2 days ago
- Promoted
Digital Marketing Executive
SAVOIR LTDNagpur, IN We are looking for a proactive and creative Digital Marketing Executive Interns to join our team.This is an excellent opportunity for someone eager to build their career in digital marketing, socia...Show moreLast updated: 6 days ago
- Promoted
Event Coordinator
Sonar Conectar Media and EntertainmentIndia The Client Services Executive will be responsible for building and maintaining strong relationships with our existing clients, ensuring their needs are met and expectations exceeded.Responsibilitie...Show moreLast updated: 2 days ago
- Promoted
- New!
[21 / 10 / 2025] Event Manager
MIT ADT UniversityNagpur, Maharashtra, India About the Company MIT ADT University is seeking a dynamic, highly organized, and proactive Event Manager to take ownership of the complete lifecycle of all major university events, ranging from ac...Show moreLast updated: less than 1 hour ago
- Promoted
- New!
Executive - WFM (20 / 10 / 2025)
Iris Software Inc.India Our customers include Fortune 100businesses and mid-sized firms across Financial Services, Life Sciences, Logistics & Distribution and High Tech industries.
We leverage best-of-breed technologies an...Show moreLast updated: 7 hours ago
- Promoted
Business Development Executive
ALLEN DigitalNagpur, IN We are seeking a highly motivated and results-oriented Business Development Executive to drive growth within the education industry.
The ideal candidate will be passionate about education, possess a...Show moreLast updated: 20 days ago
- Promoted
- New!
[Apply in 3 Minutes] Event Coordinator
Sonar Conectar Media and EntertainmentIndia The Client Services Executive will be responsible for building and maintaining strong.Develop and nurture relationships with existing clients, serving as their primary point of.Manage existing clie...Show moreLast updated: 7 hours ago
- Promoted
Senior Associate – Accelerated Revenue
ProfessaNagpur, IN Professa is looking for a driven Senior .Accelerated Revenue practice and support the growth of our People & Organization consulting work.
This is a high-impact role where you will work closely with...Show moreLast updated: 25 days ago
- Promoted
- New!
▷ Only 24h Left : Event Coordinator
ZoloIndia Work with the Account manager & central community and understand the needs and develop execution plans that meet their objectives within the given budget.
Develop and nurture relationships with stud...Show moreLast updated: 7 hours ago
- Promoted
Digital Marketing Executive - Architectural Metal Works Co.
VINTON EngineeringNagpur, IN This is a full-time position with an Architural Metal Works Company based at South Chittoor, Ernakulam District, Kerala.The ideal candidate will oversee the online marketing strategy for the organi...Show moreLast updated: 4 days ago
- Promoted
Recruitment Coordinator III
BayOne SolutionsNagpur, IN Job Description – Recruitment Coordinator (RPS).We are seeking a highly organized and detail-oriented.This role requires the ability to manage high-volume recruiting activities, work across regions...Show moreLast updated: 20 days ago
- Promoted
Executive Search Coordinator [T500-20156]
Talent500Nagpur, IN Talent500 is hiring for one of its clients.Stout’s Growth team develops and implements an end-to-end experienced hire recruiting strategy / process with new, creative tactics that help attract the ...Show moreLast updated: 30+ days ago