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Admin Executive / Confidential Secretary

Admin Executive / Confidential Secretary

ConfidentialIndia
8 days ago
Job description

Qualifications & Requirements

  • Possess a Degree in Business Administration / Records Management / Office Management / Management Information Systems / Secretarial Studies, or related field
  • Minimum 3 years of experience in a similar secretarial or executive support role
  • Proficient in Microsoft Office Suites, and virtual meeting platforms such as Zoom
  • Experienced in using travel booking systems with understanding of travel logistics and coordination
  • Excellent command of written and spoken English, proficiency in additional local languages is an added advantage
  • Strong organizational and time management skills, with exceptional attention to details
  • Capable of managing multiple responsibilities efficiently, work independently, and demonstrate a high degree of initiative
  • High integrity, professionalism, and discretion in handling sensitive information

Responsibilities

  • Organize and support Board of Directors (BOD) meetings, AGM, and EGM meetings, including preparation, logistics, and post-meeting follow-up
  • Capture key discussion points and decisions during meetings and distribute meeting minutes with clear defined action items
  • Draft formal internal and external communications; manage phone, email, and mail correspondence, and maintain organized corporate filing systems
  • Oversee and manage monthly ESOS records, ensuring timely and accurate data collection and submission
  • Monitor submission and prepare summary on monthly departmental reports
  • Track decisions and action items, follow up on pending tasks, and ensure timely execution by relevant parties
  • Handle ad-hoc tasks, including clerical duties and any other jobs as directed by the superior
  • Click here to download and print Job Application Form

    Skills Required

    Microsoft Office Suites

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