Personal assistant (Female)

Job Description

mail : - info@naukripay.com

Personal Assistant (PA) provides crucial administrative and organizational support to a manager, executive, or individual, handling tasks like managing schedules, coordinating travel and events, handling correspondence, conducting research, and managing personal errands. The role is highly diverse, adapting to the specific needs of the employer, whether in a corporate or private capacity, and requires strong communication, organization, discretion, and flexibility.

Common Responsibilities

Administrative Support :

Answering phones, managing emails and mail, and preparing reports, presentations, and documents.

Schedule Management :

Organizing calendars, scheduling meetings, and setting appointments to ensure smooth daily operations.

Travel & Event Coordination :

Arranging flights, accommodation, and itineraries, and coordinating company events or personal functions.

Research & Special Projects :

Conducting background research on business functions or projects, and assisting with special initiatives.

Communication :

Acting as a point of contact, liaising with clients and stakeholders, and communicating on behalf of the employer.

Personal Tasks :

Performing errands such as shopping, managing household supplies, and overseeing service providers for individual employers.

Filing & Databases :

Maintaining and organizing digital and physical filing systems and databases.

Key Skills Required

Communication :

Strong verbal and written communication skills are essential for interacting with various individuals and managing correspondence.

Organization :

The ability to manage multiple tasks, maintain order, and create efficient systems is crucial.

Discretion :

Discretion is paramount when handling confidential information and supporting a manager's personal and professional life.

Adaptability & Flexibility :

PAs must be adaptable to changing priorities and willing to work irregular hours as needed.

Proactiveness :

The ability to anticipate needs, plan ahead, and prevent problems before they arise, as described by Qandle and Oriel Partners.

Software Proficiency :

Familiarity and flexibility with various software systems is necessary for managing data and communication.

Requirements

meeting with clients virtually or during sales visits. demonstrating and presenting products. establishing new business. maintaining accurate records. attending trade exhibitions, conferences and meetings. reviewing sales performance. negotiating contracts and packages.