Company Secretary

Roles & Responsibilities

• Support the Board of Directors and senior management in maintaining a robust corporate governance framework — preparing agendas, minutes, tracking action items, and ensuring follow-through.
• Maintain and update statutory registers (e.g., directors, shareholders, charges), ensure timely filings with regulatory bodies, and act as custodian of company records and legal documents.
• Act as liaison between the company, shareholders, regulators and external advisors (legal, audit, compliance), ensuring effective communication and coordination.
• Monitor changes in applicable laws, regulations, listing / statutory requirements and internal policies; advise management and the Board on implications and recommended actions.
• Ensure that board and shareholder meetings (including annual general meetings) are conducted in accordance with the company’s Articles, applicable laws and governance best practices.
• Draft and circulate corporate disclosures, resolutions, notices, and other secretarial documentation in a timely and accurate manner.
• Contribute to risk-management and compliance programs by assisting in policy formulation, implementation of control systems, and internal audits (as applicable in a manufacturing setup).
• In the manufacturing context : interface with plant operations, procurement, legal and HR functions to ensure regulatory compliance (e.g., factory act, labour laws, environment, safety & health, export / import controls) is built into secretarial / corporate governance processes.
• Provide guidance and training to directors and senior management on their corporate, fiduciary and governance duties, ensuring awareness across the organisation.
• Oversee all legal liabilities and compliance management : ensure that the company meets all applicable legal obligations, manages exposure to legal risk, directs remedial actions for non-compliance, and tracks regulatory or contractual obligations throughout the organisation.

Required Skills & Qualifications