Adminstration Officer

Duties Responsibilities

• Oversee day-to-day office operations, including the management of office supplies, equipment, and facilities.
• Serve as the Single Point of Contact (SPOC) for arranging comprehensive travel itineraries, including Flight / Train / Bus / Cab bookings. Facilitate seamless coordination between staff and external vendors throughout the travel booking process.
• Support the Admin In charge / HOD in securing hotel accommodations and local transportation for staff members.
• Coordinate meetings, conferences, off-site events, handling venue bookings, catering arrangements, and preparing necessary materials.
• Manage the Uber Corporate portal, handling user registrations and processing travel claims.
• Ensure well-maintained meeting rooms, conference facilities, and lecture halls, allocating them as per requirements.
• Collaborate with HOD, HR, and CEO office to optimize space utilization within the facility. Plan and allocate office layouts, storage areas, meeting rooms, and common spaces.
• Coordinate moves, expansions, or reconfigurations, minimizing disruption to daily operations.
• Prepare and manage the facility budget, overseeing operational expenses, maintenance costs, and capital expenditures.
• Verify and process Pan India invoices, petty cash statements, local conveyance, and travel expenses.
• Prepare purchase requisitions and coordinate with the central Admin team for procurement and timely delivery.
• Assist HOD in developing and executing preventive maintenance programs for optimal facility infrastructure, equipment, and system operation.
• Coordinate with maintenance staff or external contractors for repairs, renovations, or upgrades.
• Manage facility service Annual Maintenance Contracts (AMCs) and Rate Contracts for Maintenance, Security, Housekeeping, Waste Management, and Energy Management.
• Generate regular reports on facility performance, maintenance activities, budget utilization, and other key metrics.

Requirements- Skills Competencies

Requirements- Education work experience

Skills Required

Facility Management, travel coordination , Administration, Business Administration