Senior Executive Human Resource

Job Title : Senior Executive – HR and Admin

Role : HR Generalist

Department : Human Resources

Reports to : HR Manager

Location : Mahape, Ghansoli - Navi Mumbai

Education : MBA in HR or any PG in HR, any other Certification in HR will be an added advantage

Experience Required : 4–6 years

Work Mode : Work from Office 5 days a week Mon to Fri

Shift : General with flexibility to operate between 10.30am to 8.30pm

Overall Role Summary

The Senior Executive – HR and Admin

will be responsible for managing end-to-end HR functions including onboarding, employee engagement, payroll coordination, performance management, and offboarding. Additionally, this role involves supervising administrative operations and facilities management to ensure a safe, productive, and engaging workplace.

Key Responsibilities

1. Onboarding, Induction and Probation

Create onboarding plan, invites and joining kits.

Conduct Day 1 induction – company overview, policies, code of conduct.

Monitor Induction schedule and completion from Day 2 to necessary duration

Ensure completion of onboarding forms and documentation.

Coordination for ID card, bank account opening, biometric registration, and asset issuance.

Coordinate and conduct 30-, 60-, and 90-days probation evaluation meetings

Issue probation confirmation, extension letters

2. Employee Records & Documentation

Maintain and update employee database on HRMS / Excel

Ensure proper documentation – offer letters, contracts and other documents.

File and digitize records for easy retrieval and evaluation purposes.

3. Payroll & Benefits Administration

Verify attendance and leave data and send it to payroll / finance team.

Coordinate with contracting vendors and send payroll data for Contract employees.

Address payroll discrepancies and employee queries.

4. Employee Engagement & Grievance Handling

Organize employee engagement initiatives – festivals, birthdays, town halls, etc.

Coordinate, prepare and send monthly newsletter

Act as a point of contact for employee concerns.

Mediate minor disputes or escalate serious issues to HR Manager.

Conduct periodic employee feedback surveys and analyze responses.

Promote a healthy and inclusive workplace culture.

5. Performance Management

Support in goal setting and KRAs with line managers.

Monitor mid-year and annual performance reviews.

Maintain performance records and initiate PIP (if required).

Coordinate training and development programs based on performance feedback.

6. Admin & Facilities Management

Oversee office housekeeping and maintenance.

Accommodation and venue Booking for New Joinees / Employees / Clients.

Coordinate with vendors for utilities and their repairs – Biometric System, AC, Water Purifier, etc.

Procurement of Gifts, Rewards, and other minor needs.

Maintain AMC records and renewals of office equipment and facilities.

Coordination with Building Facility for Parking and Adhoc Requirements.

7. HR MIS & Reporting

Prepare HR Reports – Weekly, Biweekly and Monthly

Maintain employee reports (Onboarding, Probation, Rewards, Appraisal / Increment).

Share any ad-hoc reports with management.

8. Exit Management & Offboarding

Initiate exit formalities and schedule HR exit interviews.

Collect feedback and prepare attrition analysis.

Ensure return of assets, ID cards, and access rights.

Coordinate with payroll for final settlements and relieving letters.

Deactivate records from HRIS and maintain offboarding tracker.

Skills & Competencies

Hands-on experience of 4-6 years with tasks ranging from Onboarding to Offboarding

Strong knowledge of HR best practices.

Excellent communication, interpersonal, and problem-solving skills.

Proficiency in MS Office (Word, Excel, PPT).

Ability to multitask, work proactively and independently in a fast-paced environment.

Strong sense of integrity, discretion, and professionalism.