US Onboarding Specialist (US EXP is MUST)

Job Title : Audit Specialist / Data Analyst / US Onboarding Specialist

Salary : 50,000-60,000 per month depending on the experience.

Location : Onsite - Sector 75, Mohali

Schedule : 8 : 30PM to 5 : 30AM (IST) Night shift

MUST have skills :

Required at least 3-5 years of MS Excel reporting and Word experience.

Advanced proficiency in Excel, including expertise in complex formulas, pivot tables, and macros.

Must have excellent communication skills.

Looking for the local candidate only, who can come to the office.

POSITION SUMMARY :

We are seeking a highly motivated and detail-oriented Audit Specialist to oversee and optimize our operational processes and procedures. The ideal candidate will have a keen eye for identifying areas of improvement, implementing best practices, and ensuring adherence to regulatory requirements. This role will play a critical part in enhancing our operational efficiency, mitigating risks, and maintaining the highest standards of quality and compliance.

DUTIES AND RESPONSIBILITIES :

Conduct comprehensive audits of internal operational processes and procedures to identify areas for improvement, inefficiencies, and compliance gaps.

Develop audit plans, checklists, and procedures to ensure thorough and systematic evaluations of operational activities.

Collaborate with cross-functional teams to gather relevant data, documentation, and information necessary for conducting audits.

Analyze audit findings, prepare detailed reports, and present actionable recommendations to management for process optimization and compliance enhancement

Ensure data accuracy in all internal systems by completing on-demand audits of new hire data entries and working with the onboarding team to correct errors.

Implement corrective actions and preventive measures to address identified deficiencies and mitigate operational risks.

Monitor and track the implementation of audits recommendations to ensure timely and effective resolution.

Stay updated on relevant laws, regulations, and industry standards to ensure compliance with statutory requirements and best practices.

Provide training and guidance to staff members on operational procedures, compliance requirements, and audit processes.

Continuously review and refine audit methodologies and tools to enhance the effectiveness and efficiency of audit processes.

Support internal and external audit activities as needed, including coordinating audit requests, and providing necessary documentation and support.

Maintain accurate data in company and client systems related to new hires, including payroll adjustments, state WC code verifications, and reconciliations

Assist with the data entry onboarding tasks from time to time.

Qualifications :

QUALIFICATIONS / SKILLS & KNOWLEDGE REQUIREMENTS :

Excellent analytical skills with the ability to interpret complex data, identify trends, and draw meaningful insights.

Exceptional attention to detail and accuracy in documentation and reporting.

Proficient in using audit tools, software, and MS Office applications.

Advanced proficiency in audit tools, software, and MS Office applications, including advanced skills in Excel (formulas, pivot tables, and macros)

Excellent communication skills, both verbal and written, with the ability to effectively communicate audit findings and recommendations to diverse stakeholders.

Ability to prioritize tasks, manage deadlines, and work efficiently in a fast-paced environment with multiple concurrent audit projects.

Proactive mindset with a demonstrated ability to work independently and collaboratively.

Strong problem-solving skills to identify root causes of issues, develop creative solutions, and implement corrective actions to address audit findings and improve operational effectiveness.

High integrity and ethical standards, with a commitment to upholding confidentiality and professionalism.

Knowledge of risk assessment methodologies and techniques to identify, assess and mitigate operational risks.

Understanding of payroll processing, benefits administration, employee onboarding / offboarding procedures, and other HR-related processes relevant to the staffing industry would be beneficial, though not mandatory.

Experience in the temporary staffing industry is preferred.

PHYSICAL REQUIREMENTS :

Ability to sit for 2 hours without standing, sit up to 8+ hours per day.

Ability to engage fine motor skills such as typing and writing for up to 2 hours without a break, use fine motor skills for up to 8+ hours per day.

Ability to see and read computer screens, employment documents and correspondence.