Executive Administrative AssistantReNew • India
Executive Administrative Assistant
ReNew • India
5 hours ago
Job descriptionSchedule and coordinate internal and external meetings, including logistics and venue arrangements Prepare agendas, take detailed meeting notes (MOMs), and maintain recordings of virtual meetings Follow up on action items from meetings to ensure timely completion Support the organization of team events, workshops, offsites, and corporate gifting Prepare and edit team presentations, decks, event materials, press releases, and manuals Maintain a comprehensive contact database for managers and external stakeholders Manage internal communications and assist with executive correspondence Coordinate vendor onboarding and documentation Create and manage Purchase Orders (POs) Follow up on vendor payments and maintain related records Maintain organized documentation for bills, invoices, and procurement activities Minimum of 5 years of experience in executive assistance, administration, or operations roles Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (Zoom, Teams, etc.) Strong organizational skills with keen attention to detail Excellent written and verbal communication skills Ability to manage multiple priorities and work independently in a fast-paced environment Prior experience supporting senior leadership or cross-functional teams Exposure to procurement systems and vendor management processes Discretion in handling confidential information High degree of professionalism and interpersonal skills
Location : Gurugram, Head Office
Experience : 5+ Years
Key Responsibilities :
1. Calendar, Travel & Expense Management
- Manage and coordinate complex calendars across time zones
- Plan and organize domestic and international travel, including itinerary planning, bookings, visa processing, and logistics
- Handle expense claims, reimbursement submissions, and budget tracking
- Ensure accurate and timely record-keeping for audit purposes
2. Meeting & Event Coordination
3. Communication & Documentation
4. Vendor & Procurement Support
Qualifications & Skills :
Preferred Attributes :
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Executive Assistant • India
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