Assistant Manager- PLM (Invoicing)

Educational Qualification

(Electrical / Electronics / mechanical / aeronautical)

Others

Work Experience -Relevant / Total Years

5-7 years in aviation; if the last employer is an unscheduled airline- 7-8 years of experience.

1. To process foreign vendor Invoices related to Purchase / Repair / Warranty and ensure submission of related freight bill to finance as per timelines

a. Verify all invoices related to material purchasing / repair to ensure that delivery of part is confirmed with corresponding GRN (Goods received Note), delivered part match order, and prices match order / order acknowledgement.

b. Ensure submission of bills to finance after verification along with the required documents.

2. To monitor payment status and follow up with finance for timely payment to all the foreign vendors

a.Sending Ageing sheet to finance on weekly basis which captures all the invoices forwarded to finance and not remitted within 10 days from the date of submission.

b.Obtaining Statement of Accounts (SOA) from foreign vendors on monthly basis and work out the same to tally the forwarded Invoices and to find out missing invoices.

3. Working on non-invoice report every quarter related to foreign vendors for timely closure of non- invoice report

out non-Invoice report related to foreign vendors every quarter for timely closure of non-invoice report at financial year end. Checking and verifying invoices pending with Engineering, forwarded to Finance or not received from vendor against non-invoice report in line with Master Data and AMOS receiving tracking module.

b. Follow-up with vendor to obtain invoices not received and for pending cases to be closed asap so that open items are minimal at the end of financial year.

4. Coordinate with vendors for claims against discrepancy (wrong part / less qty. received or overpricing) for issuance of credit notes against {material + freight + custom duty (if applicable)} cost incurred on such shipment

a. Send mail to the Vendors to claim against discrepancy with proper documentation.

b. Follow up for the issuance of Credit Notes from Vendors and provide proof of claim.

certified Credit Notes to finance.

5. To process BFE (Buyer furnished equipment’s) Inovices and ensure submission to finance within 3 days from the date of receipt at IGO

a. Obtaining BFE invoices and SOA from BFE vendors thrice a month and work on the same to tally the forwarded BFE Invoices and to find missing invoices.

b. Verification of BFE Invoices wrt Part Number, Material Description, unit price, confirmed delivery date Incoterm and payment terms in line with respective BFE purchase order and POD (Proof of delivery)

c. Ensure submission of bills to finance after verification along with supporting documents to finance within 3 days from the date of receipt to IGO.

6. Monitoring Import daily status report (DSR) wrt timely submission of freight bills

7.Preparation of monthly Maintenance, Repair and Overhaul (MRO) expense report with list of invoices forwarded to finance for preparation of department cost report (DCR) so as to provide appropriate monthly provisions for budgeting purposes

a. Preparation of MRO expense report for budgeting purposes on monthly basis.

provide appropriate provisions based on working from SOA in line with master data excel sheet.

8.Maintain & secure service providers contracts & liaison with legal / procurement / line station for timely renewal of contracts

a Maintain & secure copy of contracts and track due dates order to follow-up for timely renewal through procurement / legal and liaison with line stations, procurement & legal for queries related to same.