Administration Coordinator

Hiring For Administration Coordinator

Company Overview

Gallagher & Mohan is a distinguished firm providing financial analysis, marketing, accounting, and legal support within the commercial real estate sector. We partner with private equity investors, developers, fund managers, and brokers across the U.S. and European markets. Known for our precision, responsiveness, and collaborative problem-solving, we deliver world-class support services to enable our clients' success in transactions ranging from $20 million to $500 million+.

Role Overview

As an Administration Coordinator , you will play a key role in ensuring seamless operational and administrative support across the organization. You will be responsible for data management, report preparation, coordination with partner teams, and handling client communication. This role requires excellent organizational skills, strong attention to detail, and the ability to manage multiple tasks in a fast-paced environment.

Roles & Responsibilities

• Data & Database Management : Perform accurate data entry, maintenance, and development with internal databases.
• Template Maintenance : Maintain and update templates for reports, letters, and client deliverables.
• Report Compilation : Prepare draft and final reports, ensuring accuracy and consistency with details such as addresses, project numbers, and dates.
• Team Coordination : Work with the Partner Associate Team to provide engagement letters, report templates, and historical documentation.
• File Management : Maintain project files on company server and FTP site for easy access and compliance.
• Communication Handling : Manage heavy communication via email and phone with professionalism and timeliness.
• Flexibility : Work overtime if needed to meet deadlines and support business operations.
• Other Duties : Perform additional administrative and coordination tasks as assigned.

Requirements – Skills, Knowledge & Abilities

Qualifications & Physical Requirements

Job Details

At Gallagher & Mohan, you will be at the center of our operations, supporting both internal teams and clients with precision and efficiency. This role offers the opportunity to contribute to a global firm, grow within a collaborative environment, and play a vital part in ensuring smooth business processes.

Skills Required

Report Preparation, Adobe Acrobat, Data Management, File Management, Excel, Microsoft Word