Payroll Administrator

Position Summary

Champion the entire payroll process and become the SME. Responsible for managing end-to-end payroll processes, ensuring accurate and timely salary disbursement, statutory compliance, and employee data management.

Position Responsibilities

Manage and process monthly payroll for all employees in compliance with company policies and statutory regulations.

Maintain and update employee payroll records including new hires, exits, bonuses and deductions.

Ensure accuracy in salary calculations, reimbursements, and variable pay.

Validate attendance, leave, overtime, and other inputs for payroll.

Audits information and data flows into UKG by HR team members that may include salary changes, new hires, terminations, tax changes, etc.

Manage statutory compliance including PF, ESI, PT, LWF, Income Tax, and other applicable laws.

Calculates retro pay, set up wage garnishments; imports pay data files.

Prepare payroll-related reports such as payslips, salary registers, and compliance summaries.

Audits payroll prior to submission to ensure no overpayments, etc.

Review timesheets for overtime calculations and research discrepancies; report to Director of HR any overtime worked that is out of compliance with India law.

Review and reconciliation of any tax forms completed by UKG.

Ensure proper deductions for benefit purposes.

Conduct quarterly and annual payroll audits

Address employee queries related to payroll, tax deductions, and pay slips.

Stay updated with changes in labor laws, tax regulations, and payroll practices.

Calculate and deduct monthly TDS on salaries as per Income Tax regulations.

Working with the company's HRIS / Payroll provider, assist with Prepare and file quarterly TDS returns (Form 24Q).

Issue Form 16 to employees within the prescribed timelines.

Maintain updated records for all statutory filings and challans.

Handle end-to-end employee insurance lifecycle addition, deletion, claims coordination, and policy renewal.

Coordinate with insurance providers for premium quotations, negotiation, and onboarding.

Education and Experience

Bachelor’s degree in commerce / finance / HR or related field.

3-5 years of hands on payroll administration experience, preferably in a mid-to-large organizations (minimum of 500 employees).

Prior exposure to multi-state payroll processing within India.

Strong knowledge of Indian payroll legislation and statutory compliance.

Working knowledge in the implementation of UKG OneView Connect or any other payroll tool is a plus.

Strong working knowledge of payroll software / tools (preferably UKG), as well as any prior working knowledge of GreytHR.

Strong proficiency in MS Excel for reporting and reconciliation.

In-depth understanding of statutory compliance and labor laws.

Excellent analytical skills, attention to detail, and problem-solving ability.

Excellent communication and interpersonal skills.

Proven ability to work independently and meet tight deadlines.

Knowledge of income tax planning and employee benefits administration.

High sense of integrity and honesty, and proven ability to maintain confidentiality are a must.

Please note that this role profile is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position.