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Executive Assistant To COO

Executive Assistant To COO

ConfidentialKozhikode / Calicut
30+ days ago
Job description
  • Manage and maintain the Director s calendar, including scheduling meetings, appointments, and travel arrangements.
  • Prepare and edit correspondence, communications, presentations, and other documents.
  • Organize and manage events, including logistics and coordination of participants.
  • Taking full ownership of the events from the event planning to execution and post-event follow-up.
  • Serve as the primary point of contact between the Director and internal / external stakeholders.
  • Represent the Director in meetings, conferences, and events as needed.
  • Communicate on behalf of the Director, ensuring messages are conveyed accurately and timely.
  • Oversee and manage special projects and initiatives as assigned by the Director.
  • Coordinate with various departments to ensure projects are completed on time.
  • Track and report on project progress, ensuring alignment with the Director s goals and objectives.
  • Conduct research, compile data, and prepare reports for consideration and presentation by the Director.
  • Handle confidential information with a high degree of discretion and professionalism.
  • Work closely with the senior leadership team to support organizational goals and initiatives.
  • Assist in the preparation of meetings, including creating agendas, taking minutes, and following up on action items.
  • Provide support in managing the Director s tasks and responsibilities, as needed.

    • Qualifications Skills

    • Bachelors degree is required
    • 1 year experience preferably in software companies.
    • Proficiency in Microsoft Office suite
    • Strong verbal and written communication skills are essential for effective interaction with team members and stakeholders.
    • Demonstrated ability to prioritize tasks, manage multiple tasks simultaneously, and meet deadlines in a fast-paced environment.
    • Capacity to identify issues, propose solutions, and implement corrective actions to address operational challenges effectively.
    • A team player mindset with the ability to collaborate effectively with cross-functional teams and build positive working relationships.
    • Attention to detail and high level of accuracy
    • Flexibility to adapt to changing priorities

      • Skills Required

      Event Coordination, Confidentiality, Calendar Management, Microsoft Office, Project Tracking, Communication

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    Executive Assistant • Kozhikode / Calicut